Senior Administrative Assistant- Marketing

Senior Administrative Assistant- Marketing

Description


North Bridge Staffing is currently recruiting for an Administrative Assistant to join the team of a large firm in the Chicago Loop area.  Do you enjoy being part of a team and working in a friendly, energetic environment?  If so, this could be the job you have been searching for!

 

Responsibilities of Administrative Assistant
MARKETING & COMMUNICATIONS GROUP

Marketing and Sales Support - 25%

* Create Publication Sales History Summary for each title and update monthly.
* Create Web Sales Summary and update monthly.  Track "best sellers".
* Assist director with preparation of Sales Forecasting Summary.
* Assemble sponsorship packets and merge solicitation letters for scheduled mailings.
* Create and update product price lists and order forms.
* Prepare classified ads for Website posting.
* Proofread copy of classified ads prior to publication.
* Assist manager with reconciliation and mailing of classified advertising invoices.
* Create Access database.
* Special projects as assigned.
 

General Administrative Responsibilities - 25%

* Create and maintain filing system for VP.
* Make travel reservations and meeting arrangements.
* Proofread documents as required. Prepare letters as requested.
* Order supplies as needed.
* Retrieve and distribute end-of-month financial statements from accounting for VP and directors.
* Enter Purchase Orders in AS400.
* Complete expense reports.
* Submit check requests and invoices for payment.
* Distribute paychecks and transit checks.
* Monitor department purchases placed on VP's American Express Card.
* Complete and route the bi-weekly time sheet for the Marketing & Sales and Knowledge Center teams.
* Create, maintain and circulate department calendar for vacation requests and time off.
* Special research and analysis projects for VP.

Knowledge Center Support - 40%

* Fulfill requests for industry-funded, monthly Consumer Nutrition Fact Sheets.
* Maintain periodicals in the Library by adding each issue to a database and displaying them on shelves.
* Read consumer mail and determine appropriate free educational literature to send.
* Maintain log of new library books as they are received.
* Respond to messages in the National Nutrition Month, Special Olympics and Alliance Team mailbox.
* Maintain Alliance database as information changes.
* Correspond with representatives via broadcast e-mail and mail merges.
* Coordinate Alliance Showcase participants and activities for FNCE.
* Special projects as assigned.

Public Relations Support - 10%

* Assist PR AA with entering media clips in Access database.
* Create Media Contact database using ACT! Software.
* Special projects as assigned.



Requirements


*3-5 years experience in Administrative or Executive support role. 

*Ability to multi-task in a fast paced environment.

*Experience booking travel arragnements.

*Proficient in all MS Office applications.

*Excellent verbal and written communication skills.

 

Interested candidates please send resumes to: courtney@northbridgestaffing.com