Purchasing Agent

SUMMARY

Under the general direction of the Purchasing Manager, the Purchasing Agent will perform highly skilled procurement and contracting functions to include the following duties: Perform assessment of user department needs; Researches & develop technical specifications or statement of work, prepares formal RFP's & RFQ's; Analyzes bids and proposals; Write related reports and contact documents; and award purchase orders and contracts in accordance with established policies and procedures. Oversee and direct the activities of the Procurement Division in the absence of the Purchasing Manager Perform assessment of user department needs for major equipment, supplies, leases, rental and maintenance services, technical services, professional services and other operational services; Research and compile information relative to renewing or establishing price agreements and service contracts;Investigate and analyze available and viable resources; and develop technical specifications and statements of work. Consult with departmental staff about procurement requirements and make recommendations relating thereto. Make decisions on the method of procurement; Research and develop complex solicitation documents (RFP’s, RFI’s, RFSO’s, & RFQ’s) to include specifications, statement of work, evaluation criteria and condition for the procurement of equipment supplies, leases and all types of services; Conduct the procurement process in accordance with established dollar thresholds and guidelines. Develop comparative summaries of bid and proposal responses; analyze responses considering quantitative and qualitative factors; Evaluate or lead a committee in the evaluation of responses. Coordinate or assist user departments with contract negotiations involving financial cost or revenue, and terms and conditions serving the best interests of the Corporation; Make award recommendations; award contracts and purchase orders in accordance with established guidelines; Write contract instruments; Prepare related reports. Assist user departments to resolve issues relating to contract compliance with compensation, insurance, reporting and other terms and conditions; Develop contract amendments as appropriate; Address performance or warranty issues in joint with user departments;Perform contract renewal or close out. Survey market to study trends and keeps advised on developments and products. Gather, compile, tabulate and analyze data; Compile materials and prepares administrative reports. May perform project management or coordination in joint with user departments as required. Interview suppliers and review supplier applications for possible additions to the supplier list; Establishes Minority Business Enterprise qualificationsSupport Corporate MBE program. Assist in designing methods for accurate tracking of procurement related activities. Develop performance plan and anticipate the action required to make things happen. Process documents and correspondence; Maintain records. Performs other related duties, as required. Requirements: Bachelor's degree (B.A. or B.S.) from a four-year accredited college or university preferably in Business or Public Administration; and Four to five years related experience (preferably in a government environment) or equivalent combination of education and experience.

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