Executive Assistant/Office Manager

POSITION DESCRIPTION   

 Position Title: Executive Assistant/Office ManagerLocation: New York

Classification:  Exempt

POSITION REPORTS TO:  Chief Sales Officer

POSITIONS SUPERVISED: N/A

POSITION PURPOSE:  This position will be responsible for assisting the Executive Managers in many phases of the operations of the business including, but not limited to; managing the online customer service queue, appointment and meeting setting, answering and directing calls, filing and organization.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

 

Administrative/Executive Assistant Responsibilities

·  Answer all direct incoming calls, including outing calls to other departments

·  Welcome visitors

·  Schedule and organize meetings, calendars, bi-weekly expense reports, luncheons, dinners, organize travel, and conference calls

·  Prepare for office meetings (Set up meeting rooms and any media needed; Coordinate  snacks / meals / reservations for clients)

·  Provide administrative support/assistance to Executive Managers

·  Maintain Customer Service queue and organize and control prize give-a-ways and promotions

·  Other tasks as assigned

 

Office Manager ResponsibilitiesManage all general office and operational needs and maintain strong vendor relationshipsAssist in maintaining a professional organized look to the reception areaOrder and keep stock of office and kitchen suppliesContact building management on any issues pertaining to our company/officeProcess and track all incoming or outgoing mailing/shipping itemsMaintain/update, internal phone lists, and emergency contact listAssist on all other projects as needed from other departmentsOther tasks as assigned

 

 

 

 

 

 

QUALIFICATIONS

 Excellent time management, organizational and oral and written communication skills are requiredMust possess a strong ability to multitask and prioritize in a fast paced environmentHigh energy, enthusiastic and flexible attitudeProfessional demeanorHigh level of computer skill is required including MS Excel, MS Word, MS Outlook, MS PowerPoint1-2 years administrative assistant experience preferred

POSITION CONTACT

 Forward resume and cover letter to khollis@mwcorporate.com