Evening Receptionist

NO MORE APPLICATIONS ARE BEING ACCEPTED AT THIS TIME

Position Overview

To provide general clerical and reception support to attorneys, staff and visitors to the New York Office. Become thoroughly familiar with a variety of the Firm’s Front-desk concepts, practices and procedures. Work on special projects as assigned.  The hours for this position are 12:00 PM-8:00 PM, Monday-Friday. 



Responsibilities

Uphold a professional demeanor at all times. Portray an attitude of congeniality with legal staff, clients, vendors and others visitors;



Operate a switchboard or console to relay incoming, outgoing and intra-system calls;



Direct telephone calls and guests to appropriate attorneys and staff;



Meet and greet clients and visitors in reception area and provide appropriate information to guests;



Maintain a neat and clean lobby and reception area;



Work closely with Guest Services staff to coordinate breakfasts, luncheons and refreshments for client and internal staff meetings;



Assist with arranging for necessary technology during events or meetings held in conference rooms;



Work closely with Marketing Dept. to maintain an up-to-date inventory of marketing brochures and materials for use by clients and attorneys;



Maintain an up-to-date log of visitors;



Maintain an up-to-date log of legal and non-legal staff attendance;



Maintain an up-to-date log of intra-office overnight mail packages;



Schedule use of conference rooms and maintain an up-to-date log of usage;



Schedule use of visiting attorney offices and parking spaces in local parking facilities and maintain an up-to-date log of scheduled usage;



Maintain a dialogue with daytime receptionist and develop an effective method of communicating open items for follow-up.

Experience Required

A minimum of 3 to 5 years of reception experience is required; experience in a law firm preferred;



Experience operating a multi-line switchboard is desired;



Excellent verbal communication skills are required;



Excellent time management and organizational skills are required;



Proficiency with Outlook and Microsoft Word in order to communicate effectively with staff and members of the Firm;



Exhibit a welcoming presence and orientation to customer service and ability to work in a team-based environment;



Flexibilty to work overtime on occasion.

NO MORE APPLICATIONS ARE BEING ACCEPTED AT THIS TIME