Executive Admin

Executive Administrator/ Legal Secretary

 

A well know Law Firm is currently seeking a detail-oriented Executive Administrative Assistant with superior interpersonal and computer skills. In this role, you will report directly to two Sr. corporate members and one sr. attorney to provide day-to-day advanced front line administrative support. The Executive Administrative Assistant performs complex administrative functions, which includes, project management, planning Board meetings/ events, Travel arrangements, research, and complete organizational needs of the corporate members and attorney.

Your main responsibilities will include: 

•  Maintain the calendar and filing system; schedule meetings, events, answer phone lines, Typing correspondence,  and Entering billable time for the attorney.
• Coordinate travel arrangements including the preparation of detailed itineraries, both domestic and international.
• Exercise considerable judgment and discretion in handling requests for appointments and telephone calls, routing them to others as necessary.
• Organize and manage pending and recurring tasks and projects.
• Transcribe and prepare correspondence, e-mail, memoranda and other written materials.
• Arrange conference calls.
• Plan and execute all logistics for meetings. This includes traveling and attending the meetings.
• Prepare and distribute agendas, memoranda and other materials for Leadership Team, Staff and Board meetings. Attend meetings, take and prepare minutes for distribution.
• Manage projects as assigned.
• Perform other related duties as assigned

 

Specifications / Qualifications: 5+ years of Administrative experience.  Legal secretary or Law Firm experiences a plus. High level if integrity and sensitivity to client information is a must. Analytical skills and data evaluation abilities a must. Detail-oriented, responsible, extremely well-organized and dedicated professional who is looking for a long-term career. Must be able to work with limited supervision; self-starter. Must be highly proficient in Excel, Word, and Outlook (scheduling and use of Calendar)Any database experience and knowledge is a plus. Highly proficient in Outlook and Blackberry operations. Bachelor’s degree required or equivalent work experience. Qualified candidate will have good tenure

· Must be able to work in a very professional environment