Executive Assistant to the President

Specific responsibilities for the Executive Assistant will include, but are not limited to:•Calendar management and arrangements for the increasing number of professional, personal, and charitable time commitments of the firm's President. •Analyze and interpret incoming phone calls to the President's direct line, daily mail and reports. •Correlate with previous communication, determine urgency of reply, and decide which communications the President must handle personally and which to refer to others. •Oversee travel logistics for the President and his family, as well as other Managing Directors. Includes developing complex itineraries and agendas, the coordination of the firm's private aircraft, with focus on avoiding travel issues and conflicts of usage, as well as ensuring accurate tracking of usage.•Organize meetings and special events involving the President, including the firm's quarterly board meeting. Coordinate individual calendars of participants to schedule standing meetings; notify participants and ensure all facets of meeting are complete; prepare and mail materials to participants, coordinate AV needs, plan menu. For event management, prepare and mail invitations, track RSVP's, coordinate menu and entertainment. Attendance by the EA might be required for event oversight or meeting note taking. •Management of personal and professional correspondence. Type and manage on-going edits to the President's various letters and papers, including the monthly and year-end letters to partners. Requires dictation and translation of hand-written pages. Coordinate the schedule and the final production of these documents, including obtaining verification/signoff by the appropriate department heads for the cited data, and ensuring prompt communication among the various interested parties. •Filing, maintain electronic records, and manage upkeep of contact database. •Basic bookkeeping for personal, business ventures, and charitable causes associated with the President. •Other projects and tasks as assigned by the President or other senior officers of the firm.Who we're looking forThe Executive Assistant should possess the following characteristics and qualifications: • Enthusiastic, pleasant, and mature team player who is self-directed and can perform complex administrative duties that will require confidentiality and professionalism. • Able to communicate clearly and professionally (both orally and in writing) with all levels of management and staff, as well as external contacts. • Evidence of sound, ethical judgment as well as sensitivity and discretion in handling confidential information and situations. • Skill to organize, prioritize and complete multiple tasks in a timely and professional manner. • Advanced proficiency in MS Outlook, Word and Excel is required.• A college degree and at least eight years experience supporting a high-level executive.About our clientA well-respected and established Boston based investment management firm has an opening for an Executive Assistant to the firm's President.What's on the offerThis is a permanent job offering salary range 85-95K + bonus and benefits. This is an excellent opportunity for the person who would like to be appreciated, make a difference in the day of a busy executive, and have a positive impact in the smaller environment of a successful investment management firm.For further information please forward a detailed resume along with current salary,
in strict confidence by applying on Michael Page website