Legal Secretary - Domestic/Real Estate/Probate

Job Purpose:

Provide legal secretarial support which enhances attorney effectiveness by providing information-management support; representing the attorney to clients and others.



Duties:

* Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.  This position will also provide back up support to the reception area; and primary support in the records management area. 



* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.  We use Lanier Digital Dictation Equipment.



* Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; preparing financial statements; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports.



* Maintains attorney calendar, represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.



* Maintains client confidence by keeping client/attorney information confidential.



* Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.



* Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.



* Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

Skills/Qualifications:

Microsoft Office - Documentation Skills - Word, Meeting Planning - Outlook, Supply Management, Telephone Skills, Office Experience - General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relationships