Receptionist

FIRM INTRODUCTION:

 

Reed Smith is one of the 15 largest law firms in the world, with more than 1,600 lawyers in 23 offices throughout the United States, Europe, Asia and the Middle East. Founded in 1877, the firm represents leading international businesses from Fortune 100 corporations to mid-market and emerging enterprises. Its attorneys provide litigation services in multi-jurisdictional matters and other high stake disputes, deliver regulatory counsel, and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising and media, shipping, international trade and commodities, real estate, manufacturing, and education. For more information, visit reedsmith.com.

 

POSITION SUMMARY:

 

Acts as initial point of contact on behalf of the firm.  Responsible for operation of telephone switchboard, greet clients and visitors to the firm, schedule and maintain conference rooms.  Monitors office security during office hours.  Provides backup support to the Records Management Department as well as other general duties as requested

 

ESSENTIAL FUNCTIONS: Greets clients and visitors to the FirmOversees schedule and maintenance of all conference rooms, coordinating efforts with the Hospitality and Office Services DepartmentsAnswers main switchboard including overflow callsCommunicates staff absences, etc., to HR Department and Business Manager each morningAssists with clerical overload including time keeper time entry using DTE, preparing letters and other miscellaneous correspondence and assisting with mass mailings as requestedInteracts with building Tenant Line regarding miscellaneous office maintenance mattersAssigns SETEC security cards to visitors and new employees as requestedProvides backup support to the Records Management departmentOrders food for meetingsCoordinates materials for CLE meetingsMiscellaneous general duties as directed by the Business Manager and Human Resources Manager

 

REQUIREMENTS:

 

Education:

 

High School Diploma or its equivalent.

 

Experience: 

 

3-5 years receptionist experience in a professional services environment.

 

Skills:

 

Excellent communication, spelling and grammar skills, professional appearance, excellent phone etiquette skills and ability to type at 50 wpm.  Ability to interact with clients, vendors and all levels of office personnel.  Ability to articulate clearly, both orally and in writing.  Ability to present self in a professional manner in person and over the telephone.

Knowledge of Word and Excel.

 

OTHER:

 

Equipment to be Used: 

 

Personal computer and other office equipment such as telephone, typewriter, calculator, fax machine, duplicating machine and so on.

 

Typical Physical Demands:

 

Sitting for prolong periods of time.  Manual dexterity sufficient to operate standard office machines.  Normal range of hearing and vision.

 

Typical Mental Demands:

 

Able to deal with stress associated with fast-paced work environment.  Communicate with various personalities at all levels.

 

Working Conditions:

 

Works in a typical office setting.  Occasionally called upon to work overtime.

 

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. 

 

Qualified candidates only.  No search firms.  EOE

 

Please submit resume to:

 

Leslie K. Spencer

Human Resources Manager

Reed Smith LLP

3110 Fairview Park Drive, Suite 1400

Falls Church, VA  22042

Email: frxjobs@reedsmith.com

fax:  703-641-4340

~ no phone calls please ~