Senior. Document Management Coordinator

Proskauer Rose LLP, one of the world’s oldest and prestigious international law firms, has arrived in Chicago.  As we mark another milestone in our continued expansion we are currently looking for a proven Senior Document Management Coordinator to join our newly opened office in downtown Chicago.

 

Responsibilities: Participates in day-to-day functions of the Records DepartmentPerforms clerical tasks related to the updating of client files:  (i) handles interfiling of loose materials; (ii) creates additional components for files as requested; (iii) maintains indices on the firms' computer databaseProofs, upgrades and shelves incoming filesProcesses files for closing and off-site storageCoordinates work and assesses priorities for staff, including: assigning responsibility for special organization projectsArranging for adequate coverage of all areas when staff are absent; assessing the need for overtimeProvides and facilitates services to attorneys and staff in the office, including: answering questions regarding records policies and procedures; and recommending filing strategies that meet users’ needsResponsibility for coordinating/accomplishing specialized and/or functional area tasks, such as:

a.  Active records management

b.  Inactive records management

c.  Retention/destruction

d.  Practice area-specific records management (e.g., patent and trademark)

e.  Workroom/case room support

f. Ethical wall management

g.  Supply inventory management

 

 

Requirements: 5+  years law firm records management experienceARMS experience –LegalKEY & Filesurf is a huge + Excellent written and oral communication skills Ability to effectively interface with staff, including partners and managersGreat organizational skills Must be able to multi-task Ability to work independently and under pressure Flexibility with overtime  Strong computer  and database skills are required

 

 

Proskauer Rose LLP is committed to a diverse and inclusive workforce.