Administrative Coordinator

Take Your Career On A Mission!

Our employees like working at the American Diabetes Association because of our opportunities, inclusive environment, benefits and culture. They remain employees because they are passionate about our mission. Experience the gratification of knowing your work impacts the well-being of millions of people, both directly and indirectly, affected by diabetes.


The Philadelphia market of the American Diabetes Association has an exciting opportunity for an individual who will directly support the Executive Director, assist with day-to-day activities and provide additional support for program, fundraising and communications activities.

Administrative duties include: maintaining the Executive Director’s calendar and serving as the internal and external point person for the Executive Director; creating reports through the use of spreadsheets, databases, or internal information systems; data entry and database management; handling of check requests and employee action forms; coordinating market and volunteer meetings and taking meeting minutes; maintaining confidential files; responding to client/customer requests for information or assistance; composition and preparation of correspondence and proposals; some web design and implementation activities.

The successful candidate will at all times display a professional level of customer service interaction and a strong sense of urgency to all tasks at hand. This position is based in our office in Bala Cynwyd and reports to the Executive Director.


- 3-5 consecutive years of similar work experience
- Associates degree preferred
- Expert level proficiency with MS Office Suite
- Familiarity with database entry and management
- Familiarity with extracting and analyzing data to create reports
- Experience with income and expense procedures and reporting
- Knowledge of web site design and implementation is a plus
- Excellent interpersonal, verbal and written skills
- Ability to handle multiple tasks in a fast-paced environment
- Ability to work as a team player yet manage individual tasks
- Ability to lift 25 lbs.


When you join us, you can expect competitive salaries, comprehensive benefit programs, and a true focus on work-life balance. You can find all of this in an environment that promotes inclusion. Are you ready to take your career on a mission?

An equal opportunity employer.

Cure * Care * Commitment

To Apply for this position, please CLICK HERE