Public Relations Assistant

Transformation is the opportunity

Blue Shield of California is the third largest health plan in California, with about $7.5 billion in revenue. Our mission is to ensure Californian's access to high-quality health care at a reasonable price.

Join Blue Shield of California and grow your career with a leader that’s stirring up a change.


Helping make health care for Californians easy, accessible and reasonably pricedis a great calling. Knowing that your company has channeled over $100 millionback into California communities and will continue to do so is flat outuplifting. Join the hardest working, not-for-profit health plan in Californiaand be part of the solution. Blue Shield of California Foundation(www.blueshieldcafoundation.org) is one of the largest healthcare grantmakingorganizations in California. The Foundation was formed by Blue Shield ofCalifornia, a mission-based, not-for-profit Corporation with $6 billion inannual revenue, 4,300 employees and 20 offices throughout California. With theFoundation poised to make a significant impact on California’s healthcareenvironment and community in the coming years, the successful candidate willjoin the Foundation team at an exciting time.
The Senior Administrative Assistant will work as an integral part of theFoundation team, providing primary support to the Director of Public Affairs andworking closely with other members of the Foundation team. The role of PublicAffairs is to work towards advancing the Foundation’s mission through strategicoutreach to the media, policymakers, stakeholder groups and the public.

The Sr. Administrative Assistant will perform a range of administrativeactivities, ranging from office administration and organizational assistance tocorrespondence and meeting planning and scheduling
Primary Duties and Responsibilities of the Senior Administrative Assistant:

1. Manages calendar for Director of Public Affairs, scheduling appointments,arranging meetings, coordinating travel and preparing travel reimbursementexpense forms

2. Provides administrative support to Foundation, Public Affairs Director andPublic Affairs team.
3. Assist the Public Affairs Director and team with correspondence, mailings andproofreading of documents.
4. Assist with special meetings and event planning, including development ofmeeting documents and collaboration with event planners to coordinate meetinglogistics

5. Support creation of contracts with vendors and consultants; facilitatesprocess of on-boarding new consultants

6. Maintain smooth office operations by performing general administrativefunctions, such as developing and maintaining files, updating contact lists,sorting and distributing mail, operating general office equipment and orderingsupplies



7. Respond to phone and email communications in a prompt and courteous manner,referring inquires to appropriate staff as necessary

8. Works collaboratively and participates in cross-disciplinary teams withcolleagues at the Foundation

9. Identifies potential system and process improvements and workscollaboratively to implement changes
10. Participate and represent the Foundation at outreach events and other publicrelations events.
11. Completes additional tasks as assigned by Director

High School diploma or GED and four years administrative experience orequivalent combination of education and experience.

Extensive knowledge of administrative support procedures and office equipment.

Fully proficient with Microsoft Office applications (Word, Excel, PowerPoint,Outlook). Adobe Photoshop and InDesign experience a plus.

Strong written and verbal communication skills.

Strong multi-tasking and problem solving skills.

Good organizational skills.
Success factors for the Senior Administrative Assistant include:

Teamwork: Works with others in both routine jobs and on special projects.Collaborates well and considers diverse viewpoints in decision-making. Takes onspecial projects to support the goals of the organization on an as-needed basis.

Productivity: Ability to accomplish work within established timeframes, use timeand resources effectively and prioritize activities to meet demands of currentworkload and new challenges.

Planning: Demonstrates strong organizational skills, analyzing resources, andfollow-through on timely completion of accountabilities and assignments. Plansown workload based on the component needs and/or priorities of the Foundation.

Proactive: Demonstrates initiative, bringing opportunities and potential issuesto the Director’s attention

Competency: Demonstrates competency in understanding and mastering skills andabilities needed to perform job.

Communication: Presents ideas clearly in written and oral communication.

Relationships: Establishes and maintains successful relationships with bothinternal and external partners based upon mutually agreed upon expectations.

Blue Shield of California is an Equal Opportunity Employer.


Our comprehensive benefits begin on your first day with medical, dental and vision coverage; 20 days PTO annually; 9 paid holidays; matching 401(k); and company pension.

Blue Shield of California is an Equal Opportunity Employer.

An Independent Member of the Blue Shield Association.

Blue Shield of California

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