Administrative Assistants and Secretaries

Objectives

 

Provides general office support with a variety of clerical activities and related tasks and performs receptionist duties.  The administrative assistant will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

 

Responsibilities

 

Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.

Greets and directs visitors to the company.

Receives, sorts and forwards incoming mail. Maintains and routes publications.

Assists in the ordering, receiving, stocking and distribution of office supplies.

May also assist with other related clerical duties such as photocopying, faxing, filing and collating.
Performs administrative tasks for Finance, Human Resources, Marketing and other departments as needed.

 

Requirements

 

Possession of a high school diploma or equivalent (GED). Continuing education preferred. 1 to 2 years of relevant experience and/or training, or equivalent combination of education and experience.

Possession of strong organizational skills.

Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills.

Ability to work independently on assigned tasks as well as to accept direction on given assignments.

Able to work collectively with the administrative team associates. 
Excellent computer skills including but not limited to Word, Excel, and Powerpoint. 

Website and Intranet administration a plus.

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