Adminstrative Assistant

Job Description for Administrative Assistant

 

Fast growing manufacturer in new facility seeking a high energy, postive employee presenting a professional appearance. This position has great potential for advancement.

 

The job responsibilities would include:

 

Ø  Reception: Greeting of guests entering the front of the office and directing them to the appropriate departments. A positive first impression of our company is a priority!

Ø  Answer any phone calls coming to reception and direct them to the appropriate person.

Ø  Handle details and scheduling of all meetings and events in the company. We need one point person for this. There are a number of meetings where we need food ordered and coordinated for lunch meetings and events.

Ø  Coordinate company communication. This includes postings to the bulletin boards, company newsletter and local publications.

Ø  A/P data entry and office filing. This person would also assist the office manager with Human Resource work.

Ø  Maintaining and ordering of specific office supplies.

Ø  Projects: We have periodic projects from different departments that we need help with. This may be helping prepare presentations, working with updates to our business data base and so on. Experience with Power Point software is a plus.

Ø  Creative areas such as updating and finishing the furnishing of our office space.

Ø  Processing of mail in and out of the office.

Ø  V&P Clothing coordinator. This would include ordering and distribution of V&P logo items.

Ø  Sales Department

1.  Process and enter customer orders.

2.  Update customer delivery schedules.

3.  Perform detailed invoicing procedure.

4.  Sales department projects.