Finance Coordinator

Job Summary

This highly visible position reporting to the Chief Financial Officer, will provide critical, highly confidential, professional administrative and operational support to the finance and accounting department and Senior Management team as needed.  Viewed as key resource within the Company and provides general administrative and operational project support.  

Main Responsibilities:

- Acts as a conduit of communication to and from a wide range of internal and external constituents. Contacts are frequent within and outside the organization and involve obtaining or providing information on matters of varying importance and may be of a sensitive/confidential nature.

- Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; and provides guidance to others as necessary regarding proprietary information. Confidential information typically consists of company/division or personnel sensitive information.

- Completes project work as required, including development of presentations, excel spreadsheets, and training record management.

- Coordinates gathering of information for bank audits and other research. 

- Ensures continual development and implementation of business process and office practice improvements for CFO and self.

- Preparation and analysis of varied market sales analysis for Senior Management.

- Internal control for system maintenance documentation.

- Internal control support for Credit Department for severe collection cases including working with outside counsel.

- Performs general administrative and operational duties for executives across a wide range of activities, including but not limited to, coordinating meetings/appointments, arranging travel, typing, faxing, photocopying, ordering/maintaining supplies, support for major functional meetings, preparing and/or sorting mail, etc.

- Develops and maintains an effective filing and retrieval system.

- Gathers data and prepares information in preparation of upcoming projects and events, and identifies whatever is necessary to complete projects including active acquisitions

- Creates documents (letters/memos/presentations, etc.) ensuring accurate, logical and timely completion.

- Provide back-up assistance to the other Senior Executive members as needed.

- Maintain flexibility with regard to work hours and changing priorities.

- Interfaces with members of the Board of Directors and external auditors as needed

- Responds to questions and inquiries that may require research and follow-up.

- Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines.

Minimum Requirements:College degree required in Business, finance or accounting.  Experience working with general computer programs including Word, Excel, PowerPoint. Must be organized and able to handle a variety of details; ability to work under pressure.  Excellent phone skills and customer service experience required.  Excellent verbal and written communication skills required.  Energetic and excellent professional presentation and ability to work with Executive team and Board Members.  Possibility of advancement to Manager, Finance Operations after one year.