Purchasing/Accounting Assistant

Job Profile:

 

Responsible for carrying out the purchasing process while ensuring that all data entry for the purchasing department is complete and accurate.  Ensures that the inventory system and production related documentation is continuously updated, completed in full, and in a timely manner.  Also, responsible for supporting the accounting / finance functions.

 

Minimum Requirements:

·         Post secondary education in business administration; or enrollment in the Purchasing management course certified purchasing professional program or equivalent, minimum 3 years purchasing experience from within a manufacturing environment

·         Purchasing methodology and best practices

·         Knowledge and understanding of quality systems, inventory control and logistics

·         Experience with inventory costing and analysis of variances, fixed assets continuality schedule

·         Accounting and financial principles, knowledge and application of accounting principles and concepts

·         Demonstrated knowledge and skills in cost and general accounting and manufacturing systems

·         Decision making and problem solving skills

·         Strong computer skills; MS Excel (advanced) and MS Word

·         Strong communication and interpersonal skills

·         Strong organizational and time management skills; multi-tasking

·         Accuracy and attention to detail

·         Problem solving and analytical skills

·         Ability to communicate effectively in English, both written and oral.

 

 

Responsibility / Accountabilities:

Job tasks are as outlined but not limited to:

 

Purchasing:

 Maintains purchasing policies and procedures; ensures proper approvals are obtained and policies / procedures have been followedInvestigates and/or interviews potential suppliers to determine if they meet the specified requirements.Solicits and evaluates quotations for the requested commodityNegotiates the lowest possible cost for the commodity balance against the optimum quality and production schedule needs; performs cost and price analysisMaintains and negotiates all terms and conditions in conjunction with Plant ManagerAdvises team members of Management on the appropriate supplier to be usedIssues and expedites purchase orders to manage material flow of assigned commoditiesAssures that the commodity is delivered on schedule, at the negotiated price and quantity, and meets with the quality standards of the CompanyMaintains adequate inventory levels to support ProductionManages inventory system, oversees inventory count and prepares final inventory costingMonitors supplier performance reporting and implements improvement plans as necessaryMaintains and monitors the “Approved vendor list”Arranges freight routing, customs administration, shipments, expediting and trackingLiaison with customs brokers /agents; ensures customs compliance with suppliers; basic understanding of applicable regulationsLiaison with Shipper / Receiver; follows up on requests as it relates to tracking shipmentsOther duties as assigned.

 

Accounting:

 Verifies and processes monthly commission payments, employee expense reports, tax filing and petty cashEnsures timely completion and maintenance of accounting data to meet reporting deadlinesProvides support for both and internal and external auditsProvides support for identifying and implementing controls required for Sarbanes OxleyAudits, reconciles and prepares scheduled of general ledger and inventory activity