Purchasing Manager

Purchasing Manager SUMMARY

Responsible for total procurement process of consumable supplies equipment and capital acquisitions. Essential duties and responsibilities include, but are not limited to the following:

 

Principal Responsibilities: 

¨  Negotiates with suppliers to obtain product and pricing information, availability and delivery schedule.

¨  Logistic scheduling.

¨  Estimates values according to knowledge of market price.

¨  Determines method of procurement such as direct purchase or bid.

¨  Prepares purchase orders or bid requests.

¨  Coordinates bid proposals and negotiates contracts within budgetary limitations and scope of authority.

¨  Maintains and files procurement records such as items or services purchased, costs, delivery, product quality or performance and inventories.

¨  Reviews defective or unacceptable goods or services with inspection or quality control personnel, users, vendors and others to determine sources of trouble and take corrective action.

¨  Approves invoices for payment.

¨  Expedites delivery of goods to users.

¨  Perform Annual Supplier Evaluations and maintains approved vendor lists according to ISO Quality Management System.

¨  Maintains Vendor files with appropriate documentation, i.e. sales tax exemptions forms etc.

¨  Data entry of raw materials into Database System.

¨  Prepare end-of-month inventory reports.

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Qualifications: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Interpersonal Skills:  Must have high level of interpersonal skills to handle sensitive and confidential situations.  Position continually requires demonstrated poise, tact and diplomacy.

 

Language Ability:  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.  Ability to interact and communicate effectively with individuals at all levels of the organization.

 

Math Ability:  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.

 

Reasoning Ability:  Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

Computer Skills:  Expert use of Microsoft Office programs including Microsoft Word, Excel, PowerPoint, Access, Internet Explorer and IBM Lotus Notes.  Experience using Enterprise Software Systems or Enterprise Resource Planning (“ERP”) systems such as Oracle, SAP or Ross.

 

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job the employee is regularly required to sit.  The employee is frequently required to use hands to finger, handle, or feel and talk to hear.  The employee is occasionally required to stand; walk and reach with hands and arms.  The employee is occasionally required to lift up to 30 pounds.  The vision requirements include: ability to adjust focus and close vision.

 

 

Education and/or Experience

  Associates degree in Business, or five (5) years experience in purchasing field are required.