Receptionist/Administrative Assistant

We are looking for a highly motivated, task oriented Administrative Assistant to operate a dynamic, multi-company office.  It is imperative to be proficient in Quickbooks, Microsoft, and Excel.  Excellent telephone and customer service skills are a must.  Must speak Spanish and English fluently.


 

Duties to include:




* Maintain workflow by studying methods; implementing cost reductions; and developing reporting procedures.



* Create and revise systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.



* Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.



* Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.



* Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.



* Provide information by answering questions and requests.



* Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.



* Complete operational requirements by scheduling and assigning administrative projects; expediting work results.



* Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.



* Contribute to team effort by accomplishing related results as needed.



Skills/Qualifications:

Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication