Sales & Marketing Administrative Assistant

Summary:  Performs all functions of Administrative duties.

 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

 

· Provides administrative support for the Executive Vice President & CEO

· Travel Arrangements for the Sales Department

· Coordinate Scheduling for the Lunch & Learns

· Prepares labels and pulls items for shipments of samples

· Releases and tracks marketing materials sent to clients

· Sales Force Automation (SFA) and Lead Prospects administration

· Maintain SFA contact records for communications such as formal quotes, letters, etc.

· Assist Sales with organization of Project/Working files

· Direct Mail Programs

· Prospect follow-up

· Manage UPS and Fed-EX shipments

· General correspondence: compose, edit, type, proof (as necessary) copy, fax, mail or route all interoffice and outside correspondence and reports for the department.

· Provides relief for front desk receptionist

· Maintaining and ordering office supplies

· Check fax machine frequently and distribute faxes accordingly

· Provide administrative support to Customer Service Team with direction from Customer Service Manager

 

Requirements for Administrative Assistant Marketing:

 

· 2 + years of administrative experience with good word processing skills and proficiency in one or more types of equipment/software

· Proficient in word, excel and power point

· Experience and able to work with all levels of management

· 60 wpm

· Must be poised in the face of time pressures and multi-task demands

· Strong time management skills

· Must maintain strict confidentiality

 

  Any other clerical support as needed