Supply Chain Project Coordinator

Carlsbad, CA 92008Status:   Full Time, Employee Job Category:   Logistics/Transportation Relevant Work Experience:   2+ to 5 Years Career Level:   Experienced (Non-Manager) The Coordinator, Project Supply Chain, works closely with Supply Chain Management in simultaneously coordinating and tracking various projects. Facilitates and tracks project progress, ensuring timely, accurate, and successful completion of activities required for project completion. Ensures critical milestones are communicated through monitoring and reporting of project progress/issues/actions. Additionally, as required, provides a wide variety of secretarial and administrative duties that require independent judgment and discretion. Performs various clerical and administrative support responsibilities such as scheduling appointments, preparation of documents, and general filing. Essential Duties and Responsibilities:  Project Coordination (Approximately 75% of time) Collaborates with and assists Supply Chain Management in implementation and execution of projects identified and required by the business Creates and maintains project schedule and controls related documentation flow among internal and external customers Facilitates regularly-scheduled cross-functional meetings to update project status and track against key milestones Works with project teams to identify task completion dates and resolve project-related issues Tracks meeting decisions, open issues, critical issues/tasks and action items Create and update centrally located project databases with project details, schedule, critical tasks, and relevant information to team members, and miscellaneous announcements or updates relating to the status of the project for all authorized individuals to view Collaborates closely with Supply Chain Management to ensure all projects are appropriately prioritized and other new opportunities for projects are identified and started as required Works closely with Supply Chain Management to Identify and ensure adequate and appropriate resources are assigned to specific projects to ensure that the projects' needs are met successfully and on time Administrative support (Approximately 25% of time) Prepare and process routine forms, documents and correspondence, such as time sheets, expense reports, requisitions, etc. following standard procedures Organize and maintain file system, and file correspondence and other records. In some cases, records may be of a highly confidential nature requiring discretion Plan department events Manage and coordinate development and maintenance of visual work environment for Supply Chain department Coordinate schedule(s), make appointments and maintain calendar Provide reception service to department and/or building visitors. Greet visitors and conduct them to appropriate area or person Types into finished form a variety of materials including letters, inter-company e-mails/communication, confidential reports, detailed presentations/charts, with responsibility for format, arrangement of attachments, correct spelling, punctuation and grammar, and the selection of the most efficient and effective software tool Order and maintain supplies, and arrange for equipment maintenance. Distribute mail Knowledge, Skills and Abilities: Expertise in standard desktop applications, especially those used in the development of presentations, to include Microsoft Word, Excel and PowerPoint Excellent written and verbal communication skills and strong interpersonal skills Highly organized, and self-motivated, with strong multi-tasking ability Strong teaming/interpersonal skills Ability to work with minimum supervision in a fast paced environment with rapidly changing priorities Ability to accurately file alpha-numerically or using other standard file systems Ability to type at least 45 words per minute Ability to efficiently use CGC office equipment such as multi-line telephones and voice mail systems, fax machines, copiers, etc. Ability to appropriately accept and keep confidential information learned in the performance of the job Ability to communicate effectively with all levels throughout the organization Analytical abilities sufficient to handle most complex clerical functions Must be able to work on assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations Must be able to prioritize multiple projects and responsibilities Must be able to work without instruction on routine work and general instructions on new assignments Education and/or Experience: Minimum of 2 - 5 years previous experience providing clerical and administrative support to one or more individuals required High school diploma or equivalent required Bachelor's Degree or other college-level education preferred Apply Now! Contact: Reference Code: 08-0045