Assistant to Senior VP & CFO, AMNH

The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions. Since its founding in 1869, the Museum has advanced its global mission to discover, interpret and disseminate information about human cultures, the natural world and the universe through a wide-ranging program of scientific research, education and exhibition. The Museum is renowned for its exhibitions and scientific collections, which serve as a field guide to the entire planet and present a panorama of the world's cultures.

This position will assist with all administrative, secretarial, day-to-day activities and special projects of the Senior VP & CFO, including: Answering and screening phone calls, monitoring and tracking paperflow, typing and drafting correspondence, scheduling meetings and conferences (coordinating participants, arranging logistics and catering); Maintaining CFO’s calendar; Liaising with museum executives, external clients, and  Board of Trustee committee members; Handling requests for information from internal and external sources; Preparation and editing of presentations and speeches; Coordination with respective Finance divisions pertaining to minutes and materials for Investment, Audit, and Budget and Finance Committee meetings; Provide administrative support to the Chief Investment Officer, Senior Director of Budget and Controller; Other duties as required.

 

Bachelor’s Degree; Minimum of 2-3 years experience as an executive assistant; Strong proficiency with MS Office Suite (Word, Excel, PowerPoint).  Excellent oral and written communication skills.  Impeccable business acumen and knowledge of executive protocol – must be able to represent the CFO & Finance department with absolute professionalism.  Must be a self-starter, and possess the ability to work at a fast, efficient pace while handling projects simultaneously.

 

The American Museum of Natural History is an Equal Opportunity Employer. The Museum does not discriminate due to age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels. Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open position.