Executive Assistant to the President, Executive Vice President, and the Board of Directors

Summary This job providessupport to the President, Executive Vice President, and the Board of Directors,and contributes to internal and external communications.

 

Principal Responsibilities

TheExecutive Assistant will be responsible for (including, but not limited to) thefollowing activities so that ACT Headquarters' targeted objectives and resultsare met.

 

General Support

· Primary phone and reception response

· Follow-up as requested on general inquires andoffice needs

 

Executive Support Schedule appointments for President, prepare/assemble presentation materials and leave-behinds, organize trip follow-up, and accompany if requested.  Maintain President’s calendar, and add to organizational calendar

· Organize tri-annual management meetings, distributeinformation to field offices General administrative and technical support to President and Executive Vice President, such as travel arrangements, research, and email account maintenance Other support as requested, including arrangements for donor visits and trips to the field Prepare expense reports and timesheets for the President



Board of DirectorsSupport Coordinate Board Meetings and related special events Compile and distribute Board packets Attend Board meetings, compile minutes Keep Board Lists and Biographical Information current Respond to inquiries and requests from Board Members Keep Board and Advisory Committee informed of developments within ACT

 

Institutional Support

· Draft and distribute individual donorcorrespondence on behalf of President, in conjunction with Development Team

· Document proof reading

· Take occasional donations over the phone

 

The Executive Assistant will be expected to follow ACTHeadquarters policies and procedures as detailed in the Employee Handbook.