Human Resources Administrative Assistant

One of New York City's three public library systems, Queens Library has been the highest circulating library in the U.S. for more than a decade, serving a population of 2 million in one of the nation's most ethnically diverse counties. The Queens Library system, consists of 62 community libraries, with over 1300 employees and a Central/Corporate Library.  The Queens Library system is well recognized for its innovative advances in technology, community programs and services.

 

Currently we have an opening for an HR administrative assistant.  This position is responsible for supporting the Director of HR. Act as custodian for vital company information such as organizational charts, monthly headcount tracking reports, HR policies, documents and records. This unique position blends administrative support with human resources activities; it involves a high level of interaction and exposure to sensitive information which requires the use of tact, diplomacy, discretion and judgment.  Assignments involve work of a confidential and complex nature.  The Administrative Assistant must convey a professional and positive corporate image and provide a high level of service to internal and external customers.  The ability to effectively communicate with all levels of employees is essential.  Oversee and coordinate preparation of departmental and corporate reports, such as quarterly and annual Report and coordination of HR Metrics, etc. Establish and communicate deadlines, request and consolidate data, and assist in editing and final compilation.

 

High School diploma required; College degree preferred. A minimum of four years experience as an administrative/executive assistant in a corporate environment, preferably supporting Human Resources is preferred. The ability to effectively communicate with all levels of employees is essential.  Excellent leadership, communication and project management skills. Must be highly proficient in Microsoft Word, Excel including Outlook, Adobe Acrobat, Publisher, Project and other word processing, spreadsheet, and scanning programs.  Must be technology driven.

 

Please send your resume and cover letter to execsearch@queenslibrary.org and please reference HR Administrative Assistant in the subject line. Queens Library is an equal opporrtunity employer.