Human Resources Coordinator

SUMMARY

 

Provides administrative and human resource support for all department staff.  Answer telephones, manages confidential files, prepares, posts and tracks job openings, and assists with meeting, greeting, testing candidates for interview process.  Supports department projects including volunteer staffing, meetings, Human Resource Committee Meetings, Celebration of Volunteers, All Staff Meeting, and staff recognition events. Accurately manages human resource database, reports, employee and volunteer manuals.  Supports payroll functions, open enrollment and benefits coordination.  Adheres to policies and procedures, confidentiality and acts as a role model for all employees and volunteers. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

 

· Accurate processing of payroll by transmitting, receiving and loading of payroll information into HRIS/Payroll systems (PeopleSoft, ADP Payroll System & NHQ SPIN)

· Maintain accurate, up to date data and manual files.

· General administrative support for all meetings, interviews, mail processing, answering phones, FedEx, scheduling and preparing materials for meetings.

· Manage initial steps in the interview process, including orientation, PI, Background checks, file preparation, screening/meeting/greeting candidates and coordinate all post offer activities.

· Administrative support for bi-monthly All Staff Meeting, quarterly HR Committee Meetings, Staff & Volunteer Recognition Event, including room reservation, agenda, transcription of meeting notes, food, clean up, and final PowerPoint presentations.

· Prepare required photos of volunteers and paid staff for access key cards, process background checks  and manage manual and data files.

· Accurate communication of employee and volunteer policies and procedures.

 

ADDITIONAL DUTIES AND RESPONSIBILITIES

 

· Train and/or supervise department volunteers as needed.

· Assist with data and manual file maintenance and organization within department.

 

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

 

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE

A bachelor’s degree in Business Administration and/or Human Resources or related field along with 2-3 years of Human Resources.

 





LANGUAGE SKILLS

Ability to read, analyze, and interpret documents.  Ability to respond effectively to complaints.  Ability to write and communicate clearly and concisely.

 

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

 

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

 

CERTIFICATES, LICENSES, REGISTRATIONS

Current and valid driver’s license.

 

OTHER SKILLS AND ABILITIES

Must have a working knowledge of Microsoft Word, Excel, PowerPoint, ADP Payroll and PeopleSoft HR.

 

PHYSICAL DEMANDS  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

WORK ENVIRONMENT  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.