Receptionist/Administrative Assistant

Receptionist/Administrative Assistant


Seeking a team player responsible for phone reception andother diverse administrative functions. Excellent written, oral, and interpersonal communicationskills. Computer proficiency required. Bi-lingual a plus. Full benefitspackage.
Duties

Administrative Support To ProgramsProvide administrative support to Direct Operations andExec. Dir. (includes preparation of all correspondence, minutes, flyers, brochures,monthly program reports, individuals’ resumes, and other narrative data asrequested; duplication and distribution of same, grant preparation, etc.)
Layout, duplicate and distribute bi-monthly newsletter
Attend & provide Admin Support to family trainingsessions (4 weekends/yr)
Assist in providing software technical support and trainingto staff
Update monthly Emergency Contact Sheet, Employee PhoneExtension and Number List, annual calendar, training calendar
Manage monthly census information; edit and distribute
Manage Employment Data and update report monthly
Support Program staff with set-up of consumer confidentialfiles; archive purged files
Run miscellaneous errands to post office, SRTA, etc.
Check references of job applicants; orientation for newstaff
Manage mailing list database; responsible for mailings
Contact liaison and administrative support  to annual grant applications, coordinator ofannual campaign and volunteer events.
Reception Duties
Answer Phones, handle inquiries, manage paging system.
Receive visitors, deliveries, incoming and out-going mailand faxes and general voice mail messages
Maintain & Update Mailboxes; manage fax machine, mailmachine and phone system
Transportation liaison for program staff; disbursements ofgas slips, cell phones, and transportation changes
Maintain General and Training Bulletin Boards
Monitor use of van and kitchen keys
Prepare room and refreshments for staff and other meetingsas needed
Take light inventory, stock and organize kitchen supplies
Coordinate Staff Holiday Party

REQUIREMENTSEssential: Proficiency in all Microsoft Office applications
Essential: Good oral, written, and interpersonalcommunication skills; good with details
Ability to self-train and think critically, and problemsolve
Flexible, able to juggle tasks
Automobile required
Enjoys interacting with public
Work independently, but contribute to inter-disciplinaryteam
Respect & maintain confidentiality of consumers, staff& organization
Schedule Mon-Fri 8 am to 4:30(7.5 hour work day) with 1 hour off for lunch (occasionally will work otherhours to accommodate fulfillment of responsibilities