SPECIAL ASSISTANT TO THE PRESIDENT & CEO

The Congressional Hispanic Caucus Institute (CHCI) is one of the leading Hispanic non-profit and nonpartisan 501(c) (3) organizations in the country. The Institute was established to help increase opportunities for Hispanics to participate in and contribute to the American policy making process.

CHCI’s mission has been to develop the next generation of Hispanic leaders. Our vision is an educated and civically active Hispanic community participating at the local, state and federal policy decision-making levels.

As the premier national Hispanic educational organization, CHCI seeks to accomplish its mission by offering educational and leadership development programs, services and activities that promote the growth of participants as effective professionals and strong leaders.

We are currently recruiting for the following position:

SPECIAL ASSISTANT TO THE PRESIDENT & CEO

POSITION OVERVIEW:

The Special Assistant works closely with the President and CEO in all aspects of his/her office providing administrative and logistical support to the Office of the President.



ESSENTIAL DUTIES AND RESPONSIBILITIES:

·  Manages the communication and correspondence on behalf of the President & CEO.

·  Serves as liaison to the organization’s Board of Directors; compiles and tracks all Board Committee minutes, Board updates, and other communication.

·  Interacts with various organization executives, Members of Congress, their support staff, and various high-level government officials on behalf of the President & CEO.

·  Manages the President & CEO’s scheduling and travel arrangements and will handle any administrative support as needed.

·  Manages and produce various reports, meeting content, minutes and other materials for and from the Office of the President.

·  Provides logistical and administrative support to the President & CEO’s fundraising efforts throughout the year.

·  Will advance the CEO during CHCI events in and out of town. 

·  Works closely with the Chief Operating Officer and other members of the Leadership team.

·  Interfaces with all departments of the company.

·  Provides administrative support to the CEO and other departments in a variety of capacities including telephone coverage, copier projects, mail handling, processing of letters/correspondence, events/meeting planning, invoice/expense reporting, database management and assisting with completion of specially assigned projects.

 

 

SECONDARY  DUTIES AND RESPONSIBILITIES

·  Works with other administrative personnel to accomplish organizational goals.

·  Performs special projects as assigned by the CEO.

·  May represent the President in communications/meeting and or events.

 

QUALIFICATIONS AND REQUIREMENTS:

 

Minimum Education:

·  BA/BS degree required.

·  Minimum 2 years related experience.

·  Bilingual skills (Spanish-English) required.

·  Strong computer skills are necessary.  A strong knowledge of Microsoft Office Suite software (Word, Excel, PowerPoint, Outlook) as well as Cardscan.

 

Analytical/Interpersonal Skills:

·  Excellent logistical and organizational skills required.

·  Outstanding verbal and written communication skills.

·  A professional appearance and telephone manner is essential.

·  Strong team player; works well under pressure.

·  Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization and the executive's role within the organization.

·  Must be able to handle multiple tasks simultaneously.

·  Must be a self-starter and independent-minded who understands the need for detail.

·  Must be creative and flexible in order to respond quickly and positively to shifting demands and opportunities.

·  Must be flexible with time both during and after work hours.

·  Must be committed and determined.