Administration Document Specialist

Job Category:  Administrative/Clerical Reference Code:  US_EN_1_027865_7433350 Location:  San Marcos Job Status:  Full Time, Employee Job Description:Administration Specialist / Document SpecialistThis person will be responsible for assisting in the production and layout of reports, marketing documents, presentations, and requests for proposals. Other responsibilities include providing general administrative support to the staff including organization and maintenance of marketing and client files, word-processing, report production, Sales contacts and calendar maintenance, as well as secondary responsibility for answering a multi-line phone system and greeting visitors.•Proficiency with presentation software packages, preferably Microsoft PowerPoint, Word, and Excel.•Demonstrated skill in formatting documents for presentations and external distribution.•Excellent attention to detail.•Strong interpersonal skills.•Professional telephone manner.•Ability to work efficiently and accurately in a deadline-driven environment.•Ability to work well with employees from other departments.•Excellent time management skills and ability to prioritize workload. ESSENTIAL RESPONSIBILITIES:•Prepare client-ready reports and correspondence, including editing, printing, binding, and distributing client quarterly reviews. •Answer and screen incoming telephone calls.•Display proper business etiquette when greeting visiting guests.•Provide administrative support to investment, marketing, and other staff as needed. •Update calendar, contacts, and organizations as requested in database.•Maximize company productivity through proficient use of appropriate software applications.•Work with other members of the administrative staff in the Boston office to establish and communicate broadly uniform administrative procedures and practices.•Fulfill other duties deemed necessary by management.•Quarterly report monitoring.•Produce and ensure that hardcopy Control Sheets are maintained and up to date.•Ensure that Data Central is updated in real time. •Document quality control.•Assist in the production of marketing documents, presentations, and requests for proposals.•Prepare marketing-related presentation packages for distribution.•Organize and maintain marketing and client files.Job Experience:Minimum Education Required: BachelorYears of Experience Required: 3-5 YearsExpected Travel Time: None About Adecco North America Adecco is a Fortune Global 500 company and the world leader in workforce solutions. Our comprehensive service offering includes temporary and contract staffing, permanent recruitment, outplacement and career services, training and consulting.