Administrative Assistant I

Since our founding in 1894, we have held the undisputed reputation as the leader in US product safety and certification.  Building on our household name in the US, UL is becoming one of the most recognized, reputable conformity assessment providers in the world.  Today, our services extend to helping companies achieve acceptance, whether it is an electrical device, a programmable system or a company’s quality process.

 

Headquartered in Northbrook, Illinois, we are spearheading advancements in safety from our five state of the art facilities right here in the US.  So, if you are looking for a career that will give you the opportunity to experience mobility, both upwards and across the world, UL is the perfect choice.

 

We are currently seeking an Administrative Assistant I.  This position, under general supervision, provides a wide variety of administrative and staff support services to an organizational unit/group of professionals, including one or more individuals with management responsibilities.  Assists in budget preparation and control activities.  Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.  Administers varied to more complex programs, projects and/or processes specific to the operating unit served.  Serves as administrative liaison with others and outside the company regarding administrative issues related to purchasing, personnel, facilities, operations, etc.  Composes varied to somewhat complex letters and memoranda and screens telephone calls.  Makes meeting and travel arrangements.  May assist in orienting new employees. 

 

Job Responsibilities:Assists the organizational unit with varied to complex correspondence, personnel records and documents, varied to complex reporting, travel itineraries, staff memberships, etc.Assists the organizational unit with more complex projects, which may include researching issues and drafting documents for review by the assigning staff member.Relieves the organizational unit of administrative work where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc.Answers varied to somewhat complex telephone inquiries and directs visitors as needed.Assists in the budgetary process for the organizational unit.Schedules, coordinates and maintains calendar and travel itineraries for one or more individuals within the organizational unit.Performs other duties as directed.Demonstrated ability to perform more complex administrative duties for an organizational unit, generally obtained through experience as an Administrative Assistant II.Working knowledge of the organizational unit assigned.Working knowledge of policies, processes and procedures throughout the company.Three to five years of related administrative assistant experience.

Job Requirements:Demonstrated ability to use various PC-based software packages for moderately complex word processing, graphics and spreadsheets.Higher Secondary Education ( High School Diploma)

Additional Skills/Requirements:

Must be proficient in MS Office Suite

Must be able to deal with ambiguity

You've learned about us - now we would like to learn more about you.  If you like what you have read and you believe that you would be a good fit, we would like to hear from you.  Our sustained growth and success is dependent upon the commitment of its workforce.  We consider our employees to be our most valued asset and we offer challenging and rewarding careers, excellent working conditions, exceptional opportunities for your professional and personal development, and a competitive compensation package.  If you are interested in this position, please apply at http://www.ulcareers.com/.

UL and its family of companies are equal opportunity employers committed to workforce diversity and fair employment practices.