Administrative Assistant/Office Adminstrator

IMG is the world's premier and most diversified Sports, Entertainment and Media Company.  IMG is a global business with two major business segments: IMG Sports & Entertainment, and IMG Media. IMG employs over 2,400 people in 30 countries. Forstmann Little & Co., a private equity firm headquartered in New York, purchased IMG in 2004. More information about IMG is available at www.imgworld.com

IMG is seeking an Administrative Assistant/Office Administrator, who will have duties within our Tennis and Events business areas, for our Chicago Office.  This position will report to the Senior Vice President of North American Events and the Vice President of Business Development.

 

Responsibilities:

§ Assist with high-profile client management duties as directed.

§ Arrange flights, hotel reservations and travel itineraries for SVP, VP and clients.

§ Facilitate media interviews, handle tournament registration, manage prize money trafficking and invoicing for clients.

§ Coordinate charity and auction memorabilia requests and deliveries

§ Coordinate ticket requests and deliveries for Stars on Ice Tour

§ Travel to events to help with onsite execution

§ Manage all key administrative/office managerial responsibilities for the IMG Chicago office

§ Type correspondence and contracts as requested

§ Maintain and update business contacts database for Executives

§ Answer and route phone calls

§ Traffic corporate and client correspondence as necessary

 

Requirements:

§ 2-6 years Administrative Assistant experience, preferably within sports/entertainment/media industry

§ Ability to execute accurately and on a timely basis, especially during multiple deadline and time-critical situations

§ Ability to absorb important business tenets quickly and to recognize and service the business needs of important internal and external clients

§ Ability to work with all levels of employees

§ Accurate typing and word processing skills (60+WPM)

§ Proficiency with all components of MS Office

§ Pleasant and professional demeanor

§ Excellent oral and written communication skills

§ Excellent grammar and proofreading skills

§ Detail sensitivity

 

IMG offers a comprehensive benefits package, including 401(k).  Interested candidates should submit a cover letter, resume and salary requirement to IMG Human Resources at kate.grant@imgworld.com . No phone calls please.  Use job code AA-Chicago. EOE.