Administrative Assistant - PI Product Marketing

Biotechnology and Pharmaceutical Administrative Assistant - PI Product Marketing Job Description:Administrative Assistant - Product Marketing, Peripheral Interventions - Natick, MAReports to Group Marketing Manager – Core BusinessDelivering on the promise of medical innovation begins at Boston Scientific! By delivering innovative products that help clinicians improve the lives of patients every single day, Boston Scientific makes a profound impact on the quality of medical care around the world. Join a global organization that is fueled by the diversity and talent of its entire workforce.Key Responsibilities Provide a variety of secretarial and administrative support to a Natick based product management group while facilitating with other BSC sites and individuals. This group travels frequently and will provide direction from a far on projects that sometimes have a short turn around time. It is important that the candidate has skill at independently managing workload, and initiaitive to anticipate needs and take action to support manager and group. This individual must be well organized, and capable of managing changing demands while remaining mindful of pre-existing deadlines, and delivering quality work on or before they expire. A professional, team oriented, and constructive approach to his or her work is expected at all times. Serves as a point of contact for customers. Contacts are frequent within and outside own organization and involve obtaining or providing information on matters of moderate importance to the organization and may be of a sensitive nature. Answers complex functional questions that may require additional research and follow-up. Viewed as key functional resource. Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. May gather and prepare data in preparation of upcoming projects; identifies future needs to complete projects. Makes decisions using independent judgment under only general guidelines. Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner; provides guidance to peers as necessary regarding proprietary information. Develop and edit written communications, executive presentations, complex spreadsheets, and business plans. Coordinate calls and meetings locally and internationally from the Natick location. A working knowledge of the PI products is needed as to order and coordinate shipment of product and literature to various sites, meetings and sales representatives, working closely with Quincy, Maple Grove and outside vendors. Make travel arrangements as necessary for manager and team. Manage outlook for his/her manager, resolving conflicting meetings, and insuring that preparations are made, and material is on hand for meetings as appropriate. Support the team as needed, and screen and route phone calls appropriately. Take on special projects when needed to meet delivery dates of specific marketing materials. Collaborate closely with supporting internal functions, taking a lead role in completing the editing and review/approval of material intended for external distribution. Continually make suggestions and communicate creative ideas as to how processes can be improved. Quality Systems Duties and Responsibilities Build Quality into all aspects of job performance by maintaining compliance to all quality requirements.Qualifications Typical minimum education and experience required is a Two-year AA degree and 4 years of related experience. In-depth expertise in company’s core hardware and software package (i.e. creating formulas and macros and working with multiple worksheets in Excel; producing advanced screen shows in PowerPoint; inserting graphics, charts and tables in Word; creating forms, queries and reports in Access). Complete understanding of the administrative and departmental/technical aspects of the job and their practical applications to problems and situations.Working Conditions* The majority of the work will be in an office environment.*May not include all essential functions of the job such as all of the job’s physical/mental requirementsJob Experience:*Minimum Education Required: AssociateYears of Experience Required: 3-5 YearsExpected Travel Time: None Please visit us online at www.bostonscientific.com for more information.