Executive Assistant to the President & CEO

Overview:Renown international luxury goods company seeks an individual will assist the President with all administrative duties and special projects. Responsibilities:

 

Ø  Handle and solve all day-to-day Presidents’ office related issues and escalate as necessary.

Ø  Interact and collaborate with Sr. Financial Officer in maintaining budgets.

Ø  Responsible for the writing of all required letters, memos and emails as required by the President.

Ø  Effectively interact with Global senior management on related issues.

Ø  Attend meetings as required on behalf of President and record notes as necessary.

Ø  Review all bills and T&E for presentation to finance.

Ø  Maintain and update related databases as required by President and Cartier.

Ø  Assist in making appointments, maintaining and organizing the President’s busy calendar.

Ø  Assist the President with all related administrative tasks including but not limited to: letter

writing, mail, telephones, filing, organizing meetings, ordering supplies, receiving visitors, making travel arrangements including - booking hotels and transportation, as well as restaurant reservations etc.

Ø  Prepare spreadsheets and PowerPoint presentations as needed.

Ø  Handle and maintain expense reports and responsible to expedite payment of bills with A/P Department.

Ø  Assist President & team with mass mailings, organizing client events, meetings, SIHH and company-related dinners or events.

Ø  Special projects as assigned. 



 

Qualifications:

 



Ø  Previous experience of a minimum of 3 plus years working in a fast paced environment is desired.

Ø  College degree is preferred.

Ø  Prior experience working with high-level executives is a plus.

Ø  Highest degree of confidentiality and discretion is required. 

Ø  Excellent communication and interpersonal skills with the ability to deal and interact with diverse groups of individuals is necessary.

Ø  Microsoft Office programs: Word, Excel and PowerPoint. 

Ø  Excellent organization and multi-tasking skills with the ability to develop systems and procedures to insure speed and efficiency of work.

Ø  Ability to work as a team player and autonomously as well.

Ø  Bilingual French.