General Services Manager

The General Services Manager is responsible for overall front office activities including the reception area, mail, large purchasing requests and facilities. Also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Arranges for internal office moves and provides arrangements for office meetings.





Main responsibilities or accountabilities of the position:

 Manages the reception area to insure effective telephone and mail communications both internally and externally to maintain professional imageSupervises and coordinates overall administrative activities for the Office Services DepartmentNegotiates the purchase of office supplies and office equipment, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictionsSupervises the maintenance of office equipment, including copier, fax machine, etc. Responsible for the facilities day-to-day operations (such as recycling, changing light bulbs, heat problems, water problems, general repairs in the department, cube problems, etc.) Manages the company car leasing programInvestigate meeting sites and hotels for company trainings or meetingsResponsible for managing budgetCoordinates with Security Manager on matters related to the Corporate OfficeParticipates as needed in special department projects

 Competencies:

 Working knowledge of mail processes such as postage machine, Federal Express and UPSGood planning and organizational skillsWell-developed interpersonal and communication skillsProfessional appearance and manner Expedience in office management capacityStrong working knowledge of MS Word and Excel Ability to manage staff (supervisory experience) Ability to negotiate effectively