Personal Assistant to President

JOB DESCRIPTION

 

We are seeking a Personal Assistant to the President of an oil and gas brokerage company in Plano, Texas and home office in Mansfield, Texas.  The qualified candidate will have experience supporting C-Level executives and working in an entrepreneurial environment.

 

TRAITS/QUALIFICATIONS

 

-Organized, resourceful, self-starter

-Must be discrete and maintain the highest level of confidentiality

-Must possess the interpersonal skills to interact with individuals at all levels

-Must be proactive in the ability to anticipate and initiate workflow

-Must maintain flexibility and multi-taking abilities in handling a variety of matters

-Excellent verbal and written communications skills

-Must possess a high level of initiative and the ability to work independently

-Must demonstrate the ability to work well under pressure, pay high attention to detail and prioritize work assignments

 

AREAS OF RESPONSIBILITY

 

The Personal Assistant will work directly with the President of the firm to achieve daily, weekly and monthly duties.  This position will be involved in all phases of President’s personal duties and may involve business activities as needed.

 

-Assist with communications such as email routing, correspondence composition and phone calls

-Ability to manage sensitive and confidential information in a professional manner

-Handle confidential personal and family financial matters

- Sort and distribute mail; determine level of priority

-Coordinate business and personal travel arrangements

-Manage extensive calendar and schedule

-Coordinate personal functions as needed

-Assist with special projects as assigned

 

QUALIFICATIONS

 

-High School Diploma

-Prefer 3-5 years’ experience in a secretarial/assistant level position

-Microsoft Office applications including Word, Excel and PowerPoint