Records Site Manager

 

Oce Business Services is currently seeking a Records Manager to work at our busy office in Miami, Florida. .  The hours for this position are 8:30 AM to 5:30 PM Monday through Friday. You will be managing a staff of 2-3 records clerks.

 

The salary for this position is $40,000 / year.

 

 Responsibilities:

· Maintains and secures records in accordance with established policies and procedures.

· Works directly with internal clients providing RM services, including file creations and organization, daily filing, indexing of documents, preparing materials for off-site storage, file tracking, and other related tasks.

· Prioritize and schedule all work.

· Ensure staff is meeting quality and productivity standards

· Ensure proper maintenance and usage of all equipment and supplies

· Ensure production targets onsite are met daily, weekly, and monthly

· Initiate communication and problem solving with regard to customer concerns

· Hire, train, develop, and appraise staff effectively.

· Ability to manage a staff of 3 record clerks 

· Accesses, edits, and maintains RM database, including auditing and updating circulation data.

· Ensure that general safety practices and any unique departmental safety practices are adhered

· Maintain daily RM statistical reports and submit weekly statistical reports

· Attends and participates in departmental meetings and RM training opportunities as they are scheduled/offered.

· Back-up for Iron Mountain staff to cover vacations etc.

· Special projects as assigned.

 

Qualifications and Experience:

 

 

· Must be able to work with record management software and tracking systems. Prior experience utilizing Accutrac and the ability to train new staff to use Accutrac  is a plus.

· Excellent computer skills; spreadsheets applications

· Advanced customer service skills, professional attitude & appearance

· Create a customer-focused environment

· Strong organizational, administrative, record keeping & time management skills.

· Successful track record in motivating and managing a staff

· Ability to manage  3  non-exempt employees

· This Manager must have excellent verbal and written communications skills.

· The candidate selected must be dependable, reliable, detail oriented with good organizational skills as well as have self-initiative

· Effective oral communication skills, including the ability to interact effectively with firm personnel at all levels with high degree of professionalism.

 

 

 

Advancing document process management to a higher level

Océ Business Services is one of the world’s leading providers of document process management services and technology to law firms, corporations and the public sector. Its spectrum of managed solutions spans the document lifecycle. These include print/copy, mail services, Six Sigma® based performance management, records management and eDiscovery. CaseData is a division of Océ Business Services and one of the most experienced providers of eDiscovery, paper discovery, forensics and web-based review services for complex litigation and regulatory compliance matters. Océ Business Services’ integrated capabilities allow it to serve enterprise-wide requirements with advanced technology, people and processes. By enabling organizations to manage and control document assets, Océ helps reduce costs, increase efficiency, mitigate risk and introduce innovation.

Contact: Please send your resume with salary requirements to.
 


Regional Human Resources
Email: john.adams@oce.com

 

Equal Opportunity Employer

M/F/D/V