Administrative/Marketing Assistant

The Associated Press seeks an Administrative/Marketing Assistant for its Seattle bureau.

This assistant performs general administrative functions for bureau and department managers. Responsibilities may include the following: Operates computer with a high level of proficiency in a variety of software applications including Word, Excel, Outlook, PowerPoint, Adobe Acrobat and AP programs related to client information, timesheets and expenses. Training will be provided on AP applications. Prepares and analyzes spreadsheets, creates presentations and program materials, helps update text and photos for bureau Web site, and prepares postal and electronic mailings. Provides financial control support including bureau reconciliations, processing stringer/freelancer payments, check requests and expense reports. Provides marketing support to CoB, maintains customer database, MSOs and contracts Handles confidential information relating to bureau operation and Human Resources; processes SAP transactions, time sheets and tracks related information Organizes and coordinates meetings and schedules for individuals and groups including conventions, contests and elections; makes travel and accommodation arrangements for CoB and other employees, when necessary. Provides election coordination support Coordinates and insures effective communication between the bureau and New York offices relating to assigned duties Coordinates annual newspaper contest and assists in coordination of annual broadcast contest by working with vendors to secure meeting rooms, hotel reservations, catering and trophies. Works with partner AP bureau to ship and judge contest entries, and supports CoB in communicating plans for annual meetings to member newspapers and broadcasters. Receives and directs visitors; answers telephones and directs calls as appropriate Handles correspondence and filing; orders and maintains supplies, may be asked to run errands Supports regional projects and/or regional vice president upon request Performs other duties as assignedQUALIFICATIONS:



Strong computer skills, especially Microsoft Excel, Word, PowerPoint, Adobe Acrobat and Outlook are required. Familiarity with web site maintenance helpful. Good written and verbal communication skills essential; Ability to deal professionally and constructively with vendors, members and staff at all levels Professional image Organization, prioritization, time-management, and multi-tasking skills Ability to work with minimal supervision to initiate and complete tasks Attention to detail and adept at problem solving2-3 years of experience as an administrative or marketing assistant or similar position preferred. Some college preferred.

Founded in 1846, AP is the largest and oldest news organization in the world, serving as a source of news, photos, graphics, audio and video for more than one billion people a day. AP has more than 4,000 employees working in more than 240 bureaus worldwide. The AP report is distributed in four languages: English, German, French and Spanish. The report is translated into many more languages by international subscribers.

AP seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with applicable nondiscrimination laws.

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