HR Generalist

Job Summary: Provides support and administrative expertise in all functional HR areas including: staffing, benefits, compensation, employee relations, training, employee activities and community relations. Must have a comprehensive understanding and be able to clearly and easily communicate to others the mission and purpose of the company and each department. Ensures the company’s culture, values and spirit are represented genuinely and accurately in all service provisions both internal and external. Staffing • Manage requisition process by ensuring proper authorization, tracking status and providing monthly/quarterly reports to Vice President. Maintain orderly and organized applicant records and recruitment information so that applicant or position status in the recruitment process can be easily determined. • Manage job-posting process including creation and placement of ads, source tracking, and expense reporting. • Develop and maintain recruiting materials as needed. • Source and prescreen candidates and present only qualified candidates to hiring manager. Schedule all interviews and follow-up with hiring managers to obtain feedback. • Participate in interviews as required. • Ensure compliance and consistency with job application requirements and paperwork. • Conduct thorough reference and background checks ensuring legal compliance. • Work with hiring managers on development of offers; make verbal offers, and follow-up with written offer letters. • Schedule all pre-employment skill tests, review results and report to hiring manager. • Prepare for and conduct new hire orientation. • Manage exit process by ensuring all legally required documents are prepared and ensure exit interview is conducted with appropriate individual. Administration • Process and file all required hiring and benefits paperwork in a timely manner. • Maintain all personnel files according and ensure legal compliance. • Maintain up-to-date and accurate HR spreadsheets and the census documents to reflect people hired and terminated. Update personal information of all employees as needed. Compensation and Benefits • Participate in the development of compensation and benefits programs. • Be the main point of contact to employees on all benefits questions and issues. Advise, assist and/or resolve employee benefit issues. • Enroll employees in benefits program, maintain accurate/timely census information and provide to carriers as required. Reconcile monthly bills and present to Director of HR for payment approval. • Maintain ample supply of all marketing collateral for all benefits programs. • Assist with the development of open enrollment process and manage implementation. • Assist with development of salary plan and work with the Accounting Office to ensure all salary transactions are processed timely and all records are updated and accurate. Employee Relations • Plan and administer employee and corporate events (i.e., recognition events, discount programs, corporate sponsored charity events) while ensuring cultural norms are upheld. • Consult with employees on questions related to any HR function and/or company issues. Refer to Managers as appropriate. • Be aware of trends and issues that impact morale and/or the culture and environment and report them to the Vice President as appropriate. Performance Management • Administer performance review process. Provide managers with tools required to complete employee reviews. • Advise managers and employees on process as required. • Process reviews including salary increases ensuring all parties involved adhere to process. • Work with managers on finding and setting up skill based training programs. • Complete training reports on a regular basis as determined by Vice President. Additional Responsibilities • Conduct periodic research as assigned on various HR related activities (i.e. trends, white papers, reports, tools, etc.). • Participate in the development and implementation of HR project related work (i.e. budget planning, business planning etc.). • Develop and/or conduct in-house training on various HR topics. • Additional duties as assigned. Minimum Entrance Requirements • 3-5 years of HR experience • PHR or SPHR certification preferred. • Proficiency using MS Office applications. • Familiarity with HR systems. • Excellent written and verbal communication skills. • Good organizational skills with the ability to prioritize effectively. • Ability to handle highly confidential information.