Manager of Administration

HR-08-VA-006 / Manager of Administration Build your career here and experience the advantages that come with working for one of the most respected names in the Printing / Graphic Communications industry. Balmar, Inc. leverages the skills and experience of all employees. The organizational culture inspires creativity in every employee. You'll be working with an award-winning team with an impressive track record. Help Balmar continue to be a leader in the Printing industry by acting as the Manager of Administration who directs and manages the day-to-day administrative operations of all divisions of Balmar. Areas of responsibility include: administrative services, contract and lease compliance, facilities management, security, purchasing, cost control, and safety. The position is also responsible for overseeing telephones, copiers, printers, fax machines, and other non-production hardware. This position also works closely with corporate and divisional accounting staff and corporate human resources to coordinate administration of benefits.

Essential Duties and Responsibilities: Contracts and agreements: Administers equipment, janitorial, and facilities-related contracts including lease agreements and contracts/agreements with temporary agencies, freight/shipping vendors, vehicle repair shops, and office supply vendors. Duties include negotiating rates and service level agreements when applicable. Reception: Directly manages receptionists (both divisions). Facilities: Responsible for facility maintenance and security; grounds maintenance; janitorial services; HVAC, snow removal, electrical, elevator, plumbing, and sprinkler systems; equipment and furniture moves. Handles catering needs and set-up/tear down for client events or internal meetings.

  Vehicles: Coordinates all vehicle repairs; develops and maintains maintenance record logs for all Balmar-owned/leased vehicles; solicits pricing for new or leased vehicles. Non-production Equipment and Systems: Responsible for telephones and cell phones, non-production copiers, printers, LCD projectors, fax machines, and company-owned laptops. Office Supplies: Handles purchase, inventory, and distribution of office supplies for all company locations. Liaison: Acts as liaison with landlords, non-production equipment vendors, property and liability insurance carriers, and all utilities serving both divisions Analysis: Performs research and comparative cost analyses for new equipment or system acquisitions in support of Divisional and Corporate executives. Special Projects: Assists Divisional and Corporate management in special projects including developing new administrative practices, policies, or procedures; operational analysis; support for specialized billing requirements. Expense Reports: Administer and monitor all sales and non-sales expense reporting Safety: Directs the activities of divisional safety committees and coordinates safety-related remediation with divisional VPs. Meets with safety representatives from insurance carriers and MD/VA OSHA. Develops safety programs to comply with government regulations.

*Balmar, Inc. is an Affirmative Action and Equal Opportunity Employer. M/F/D/V encouraged to apply. Employment contingent upon successful completion of background investigation. Smoke-free workplace. Drug-free work environment. Pre-employment drug screening required. Environmentally-responsible business. All resumes are held in confidence. No phone calls please.



Qualifications / Education and experience: Successful candidates will posess the following skills, experience and attributes: Position requires a minimum of 5 years of experience successfully managing administrative and/or operational functions at comparable size organization Strong problem-solving and critical thinking skills Strong understanding of administrative best practices Intermediate level knowledge of MS Excel, Word and Access Good written and verbal communication skills Ability to work well with and adapt to employees with a broad cross section of educational and professional backgrounds Proficiency in bookkeeping principals and practices