Office/HR Administrator

Office/HR Administrator 

Dwell, the award-winning modern architecture and design magazine is seeking a dynamic individual to join its team as the Office Coordinator/Office Manager.

DUTIES:
Office Management:
~Oversee the running of the office and assist Operations Director (and operations staff) with administrative needs. 
~Send packages and drop off packages at the end of each day (regular mail and/or overnight center) 
~Sort mail each day and place in employee’s mailbox.
~Maintain office supply inventory (order supplies).  When necessary make trips to office supply store for emergency supplies 
~General administrative duties such as file, fax, and photocopy.  Make sure faxes are sorted and make it to the recipient (mail box)
~General upkeep of office (all floors) including in-house mail sort & distribution, water supply, box break down, and general clean up of office.
~Oversee stock room and maintain inventory of issues (current and back issues).
~Make and oversee reservations for breakfast, lunch, and dinners (holiday, birthday, and anniversary parties).  When necessary make trips to pick up food or other supplies;  set up party area.  Also meetings (ie:  Mgr Meetings, Executive Meetings, etc…).
~Maintain company phone list and distribute updated list to all staff
~Maintain birthday and anniversary list
~Keep office running smoothly and organized and oversee visits from
~Assist in the management of general building maintenance functions and fill in at the front desk (reception) duties during breaks, lunch, and/or vacation. 

HR Administration:
~Oversee and handle HR administration functions (filing forms and ensuring new employee set up, etc…) and facilitate general HR questions.
~Assist Operations Director with fielding general inquires of open positions and speaking to potential candidates over the phone before setting up in person meetings with the Ops Director.
~Setting up training classes and overseeing process
~Coordinate with other operations staff for work flow and functions (Office management & HR administration).

SKILLS:
~Excellent communication skills in person and over the phone
~Ability to prioritize multiple functions and tasks and manage time efficiently.
~Proven ability to consistently and positively contribute in a high-paced, changing work environment.
~Self-directed and detail-oriented problem solver with the ability to contribute to the organization's reputation and success.
~Ability to excel with all aspects of position
~Knowledgeable with computers: Microsoft Office Suite (Outlook, Word, Excel, Powerpoint, etc…)
~Professional, friendly team player
~3-5 years of business experience

Please reply to:  ops@dwell.com and please reference “Office/HR Administrator” as the subject of your e-mail and list salary requirement with your submission.