Administrative Assistant - Job DAAA

ProLogis, a Fortune 500 company, is the leading provider of distribution facilities and services with distribution facilities owned, managed and under development in North America, Europe and Asia.

 

ProLogis is seeking an Administrative Assistant for our Dallas office, located at 2310 LBJ Freeway.  This position will provide administrative support to two Property Managers in the Property Management department.

 

Duties and responsibilities include the following:

 Upon lease execution, enter new tenant lease terms and information in Yardi system.  Arrange for distribution of lease, payment coupons, and welcome book to new tenant. Prepare and distribute tenant move-in notification internally.Arrange for transfer of utilities to new tenant.Contact existing tenants and vendors as necessary to receive current and correct proof of insurance coverage, HVAC maintenance contracts and emergency contact lists.Enter monthly tenant charges in Yardi and print out aging reports for property manager’s review.Print out and assemble monthly financial reports for property manager’s review.Code and enter all property management invoices Assist property manager with tenant repair requests. and coordinate with maintenance technician and vendors as necessary.Assist with tenant relation activities (appreciation event, renewal gift, tenant surveys, etc.).Update assorted meter, lockbox, alarm code and contact sheets.Setup and maintain detailed files for all tenants.Accounts Receivable collections.Maintain accounts payable files.Data entry.Review and reconcile maintenance technician’s purchasing card account.Assist with vendor contract preparation.

 

Qualifications include the following:

 3 or more years related experience.High school diploma or GED.Proficient in Microsoft Excel, Word, Outlook, PowerPoint, keyboarding, PeopleSoft.



ProLogis offers a competitive salary, a comprehensive selection of benefit options, including 401(k) with company match and an Employee Share Purchase Program.

 

All job offers are contingent upon successful completion of drug screen and background verification.



 

ProLogis is an Equal Opportunity/Affirmative Action Employer