Front Desk Administrative Assistant

What's in it for you?

The opportunity to work for a growing property management company who supports employee growth and development.

A challenging position where you can contribute directly to the company's growth through administrative support.

A team environment where employees are cross trained to assist each other.

A competitive salary and benefit package.

Position Description

Primary responsibility to answer high volume 10 line switchboard in a timely and courteous manner. Maintain master personnel calendar, including vacation schedules. Handle audio/visual equipment requirements, ensure equipment is accounted for & returned in good condition.  Develop office policy to ensure sufficient notice is provided when equipment is needed.  Order supplies.  Update master office location and employee information lists; distribute as required. Participate in staff meetings and office wide initiatives. Assist with broker mailer coordination  including adequate supply stock of enveloped & postage.  Maintain company wide mailer log. Maintain press release binder. Provide support to assigned brokers- prepare correspondence, schedule appointments, fax, copy, update database, make travel arrangements and handle broker research needs.

Position Requirements 

Excellent communication and interpersonal skills with a priority on customer service
Articulate and professional manner and presentation
Strong organization skills with ability to manage multiple tasks in time sensitive environment
Strong attention to detail
Outstanding quality of work with continuous practice of self review
Ability to work independently with minimal supervision
A pleasant attitude and willingness to help others
Minimum 5 years experience in a fast paced environment working for multiple managers
Prior reception experience
Strong typing and computer skills-Word, Excel, internet based research and applications and contact database programs (such as Act)