Maintenance Supervisor - Property Mgmt/RE

Prometheus, founded in 1965 with headquarters in San Mateo, CA is a privately held real estate firm specializing in the acquisition, development, and management of high quality residential and commercial properties. Prometheus owns and/or manages over 16,000 units throughout the West Coast including California, Oregon, and Washington. Prometheus is the largest private owner of multi-family properties in the San Francisco Bay Area. Prometheus offers competitive wages and excellent benefits. Prometheus is an Equal Opportunity Employer.

This position is available at our Axis Apartments, a 114 unit community located in Downtown Seattle.

Description

The Maintenance Supervisor is responsible for all physical operations of the property, particularly preservation and maintenance of the asset, managing to owner’s objectives as described in the operating budget, in accordance with policies and procedures defined by the company with the primary objective of increasing the net operating income of the property. Provide a quality living environment for residents and establishing a positive, productive working relationship with the property staff.

Responsibilities

• Responsible for all aspects of maintenance of the property, including resident satisfaction and contribution to property occupancy goals.
• Contributes to the achievement of property financial goals through effective productivity of maintenance staff and the cost-effective management of maintenance functions, without compromising quality.
• Ensure that all vendors used on the property are approved and meet all requirements of the property.
• Be able to appraise damage, determine the ability of the in-house crew to remedy the problem, and/or the need to hire outside contractors. A sound knowledge of fair market pricing for outside vendors and an ability to negotiate better terms for the property’s benefit is a crucial skill.
• Monitoring and direction of scheduling all maintenance personnel and vendors, making most efficient use of available resources, and work force adherence to company policy and procedures.
• Regular involvement with landscape or other service contractors, including monitoring compliance with contract agreements, and monitoring and resolution of liability exposures.
• Directs workers engaged in painting, ground maintenance, repairs and the upkeep of buildings.
• Studies production schedules and inspects completed work for conformance.
• Establishes or adjusts work procedures to meet production schedules.
• Suggests changes in working conditions and use of equipment to increase efficiency of work.
• Responsible for ordering parts and materials, inventory control, management of the apartment turnover process, troubleshooting and repair of all mechanical systems.
• Responsible for timely completion of service requests, including administration of the service order system.
• Confers with other supervisors to coordinate activities of individual departments.
• Performs activities of workers supervised.
• Responsible for all maintenance records and accurate tracking of expenses, both costs and capital items.
• Monitors usable life of all appliances, fixtures, boilers, carpets, linoleum, drapes, blinds, etc. to ensure maximum efficiency and for planning capital purchases.
• Effectively communicates in writing anticipated capital needs and maintenance requirements for operating budget.
• Timely and accurate preparation of the maintenance journals and summary documentation.
• Prepares and implements changes in system or assignments in accordance with the findings of the maintenance journals, to ensure more efficient management of maintenance operations of the property.
• Responsible for providing front-line information, documentation and training regarding any property-specific special needs (asbestos, remediation plan, deficient plumbing systems, roofs, etc.).
• Responsible for solicitation of outside vendor bids, establishing parameters, and appraising those bids for quality, conformance to specifications, cost savings, and recommending desired vendor to manager.
• Responsible for management of all emergency services. Create and maintain an emergency plan for systems back up on the property. Pre-negotiation with vendors for over-time costs and emergency response time. Preparation of shut-off maps and training for all staff to assist in emergency operations.

Supervisory Responsibilities

• Directly supervises employees in the Maintenance Department. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Requirements

• High school diploma or general education degree (GED) with 5+ years experience and/or training.
• Must have previous experience with pre/newly constructed residential aparments/buildings.
• Minimum 2 years supervisory experience.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, discounts, and interest.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions.
• Must be proficient in most areas of apartment maintenance.
• Must be available for on-call services.
• Ability to write reports and correspondence, speak effectively before groups of customers or employees of the organization.
• Knowledge of cost/benefit analysis is helpful, must be prepared to participate in the budget process.
• Ability to solve practical problems.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Basic computer knowledge is required.
• Ability to communicate (speak, read and write) in English in order to maintain safety in the workplace and serve internal and external customers.

Certifications, Licenses, Registrations

• Must have minimum three certificates from related institutions reflecting completion of maintenance related courses, such as BOMA, IREM and/or vocational programs, or four or more year’s inter-company experience.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• While performing the duties of this job, the employee is regularly required to use hands to finger handle, or feel and reach with hands and arms.
• The employee frequently is required to stand, walk sit, talk and hear.
• The employee is occasionally required to climb or balance, stoop, kneel, crouch, crawl.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, and distance vision.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; outside weather conditions; and risk of electrical shock.
• The noise level in the work environment is usually moderate.


While we would like to individually respond to everyone who expresses interest and submits their qualifications, the volume of responses allows us to contact only those who are the best fit for the position as outlined.

Thank you for your interest in our company. For more information, please visit www.prometheusreg.com