Specialty Retail Project Manager

PURPOSE

 

The Specialty Retail Project Manager is the Landlord’s liaison to the Specialty Retail Tenant (Specialty Retail Tenants include big boxed anchor/junior anchors, restaurants, theaters and outlot developments, etc.) with respect to matters pertaining to Specialty Retail Tenant design and construction criteria as established by the Tenant and/or Landlord and is responsible to encourage Specialty Retail Tenant drawing submission and construction in an effort to expedite store opening, at or under budget. The Specialty Retail Project Manager is also responsible for the completion of all Landlord’s work required within an executed lease and will typically handle single or multiple Specialty Retail Tenant projects at various shopping centers at one time with a shared administrative assistant for support.

 SPECIFIC ACCOUNTABILITIES

 

The following accountabilities are project specific and dependent.  These activities may or may not be delegated to subordinate staff for actual action and/or follow-up with final reporting being through the Project Manager.

 

1. Participates in initial project planning with Developer responsible for the deal as dictated by terms of the Tenants criteria; contributes to site planning, preliminary building design, preliminary project budgeting and scheduling.

2. Defines and coordinates project design scope, schedule and budget with the Project Manager or Supervisor, in conjunction with in-house/outside architects, engineers, contractors and mall operations, if in an existing center.

3.  Negotiates through Legal and Development, Tenant’s lease, criteria and prototypical work exhibits, in order to gain coherence with the overall Project and/or property.

4. Obtains approval of, coordinates and monitors Landlord construction documents, contracts, budgets, oversees and identifies budget revisions and reports status to the Project Manager and/or Supervisor. Monitors and reports progress of Tenant review and approval of Landlord construction documents.

5. Maintains and oversees all Landlord construction responsibilities as defined by a fully executed Specialty Retail Tenant lease.

6. Monitors and insures compliance with schedule and construction documents; conducts Tenant turn-over/delivery of demised premises ; manages formal lease required notifications and project closeout procedures.

7. Coordinates project milestone dates with Specialty Retail Analyst for the purpose of maintaining the departmental project tracking system.

 

 DIMENSIONS

 

The incumbent typically is accountable for managing projects with a total budget of approximately $1 million to $5 million per year.

 ENVIRONMENT AND PROBLEM SOLVING

 

Contacts – This individual will have frequent contact with Development personnel who establish broad design and budget parameters. This position requires negotiating and providing direction to Specialty Retail Tenants by coordinating the development/review/approval of the Tenant’s site specific construction documents, schedules, etc. 

 

Decisions – This individual is accountable for the design and construction process of these Tenants within the confines of an existing and/or new center.  While budget, schedule and choice of general contractors lies with the Project Manager or Supervisor, responsibility for completing the project within those parameters lies with this individual.

 

Primary Challenges – The major challenges of this position are coordination of the many aspects of multiple Specialty Retail Tenants, engineers, architects, contractors and other personnel not directly internal with SPG.

 

Qualifications – Performance of the duties of this position requires general knowledge of construction management process, including site work, architectural considerations, building construction, structural, mechanical and electrical distribution and other utilities, landscaping and paving.  Well developed interpersonal skills are required.  Knowledge of budgeting, cost estimating and supervisory skills are necessary. Normally, the required background is obtained through attainment of a B.S. degree in Architecture, or Building Sciences (Construction Management) and five or more years of tenant design or retail construction management experience or the equivalent.