Sr. Administrative Assistant

Position Description:

Administrative and clerical support for Sr. V.P. and V.P. Development: Maintain calendars. Scheduling of large meetings with numerous attendees and complex agendas. Perform special projects varying in complexity and duration. Answering phones. Preparing various types of correspondence. Responsible for travel arrangements including car rental and hotel accommodations. Department Management Responsibilities: Provide leadership and set policies for all administrative staff in the group. Office management functions related to the specific group and in conjunction with the division as a whole. Work closely with other Senior Administrative staff, including Assistant to Division President. Project Management: Maintain file structure on shared drive for digital records and paper files for development projects. Submit and track documents to various agencies and vendors. Initiate processing for contracts, purchase orders, addenda and other documents related to consultant contracts. Exercise confidentiality in all areas of performance. Perform work in a timely and efficient manner with an acceptance for flexibility as it relates to priorities.Minimum Qualifications: 3-5 years minimum of executive level administrative support for VP level. Ability to multi-task, manage several projects at once while maintaining a high work quality. Superior customer service skills. Ability to work in a fast-paced environment with minimal supervision. Flexibility is a must, needs to be able to adapt to changes in priority. Understand basic accounting and budgeting practices. Strong MS Office proficiency, including Excel, Word, PowerPoint, and Outlook.

Qualifications:

Five to eight years of experience in administrative support or relevant work experience. Bachelor's degree preferred.