Small Business Office Assistant Manager

Job Purpose:Provides office services for a small business executive office  in food /restaurant industry  by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

 

Duties:

*Manages Incoming Office Mail, Distributes,Disseminates Information and

Performs Filing

 

*Provides Information  about Daily Bank Balances and Deposits by keeping records of issued and cleared checks and comparing them to online bank statements.

 

*Manages Accounts Payable execution

- Communicates with vendors, compares  Quickbooks Records and Bookkeeper's entries  with  Vendor Statements, Prepares Payments in Accordance to Excel-Based Payment Plans

 

*Administration of Payroll and Benefits -

- calculates and administers payroll using Clock in and Out data and Outside Services Payroll Company Systems.Payrol calculated Bi-monthly.Keeps Vacation and Sick Day Records.

 

*Bookkeeping related:- Updates loan, credit card  and insurance records according to  monthly statements- Keeps close communication and requests information from  Bookkeeper as necesarry in regards to A/P and A/R entries, utility bills, main safe operations, bank operations and sales entries - enters weekly invoices between profit centers and manages  Quickbooks data accuracy, applies payments.-Provides information by answering management's questions and requests and preparing reports on request*Production Data Management-Issues weekly production forms to Production Manager according to Production Plans-Updates data in forms as necesarry, expedites forms execution and data entry-periodically compares production to sales and prepares reports for Management*Office Supply Management- Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

* Periodically Revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.

 

* Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.* Contributes to team effort by accomplishing related results as needed.Skills/Qualifications:

 

Professional Attitude, at Least One Year Experience in Office Related Job , Multi-Tasker, Proficient in Written and Verbal Communication, Reporting Skills, Administrative Writing Skills, General Microsoft Office Skills, Specific Microsoft  Office skills : Advanced/intermediate  Excell and Outlook a Must, Basic Knowledge of Quickbooks a plus, web browsing, Basic Accounting and/or Restaurant-specific Accounting  , Managing Processes, Organization, Analyzing Information,Problem Solving, Supply Management, Inventory Control, Spanish Language a Plus.