Administrative Assistant, Design Studio

Express is the preferred young, sexy, and sophisticated designer brand for work and casual wear among fashion-forward young women and men. We have more than 20,000 associates, operate more than 620 retail outlets in the United States and generate $1.8 billion in sales annually. As a privately-held, freestanding business with offices in Columbus, Ohio and New York City, Express is one of the ten largest specialty retail brands in the country.

The Design Administrative Assistant is responsible for providing advanced administrative support to three Design VP's. Manages the calendar and complex travel arrangements. Handles the management of communication to executives and vendors including taking and making phone calls, arranging meetings, reviewing and prioritizing mail, creating letters, and welcoming visitors. Uses technical and business vocabulary and has detailed knowledge of business operations. Manages special projects that may include creating presentations, charts and spreadsheets for meetings. Also handles set-up and coordination of meetings and events in studio including conference room booking.
Main responsibilities include:

1. Calendar management and support for 3 Vice Presidents
2. Manage and organize meetings/events
3. Travel arrangements in US and abroad for 3 Vice Presidents
4. Complete expense reporting for 3 Vice Presidents
5. Cover reception in the morning, during lunch and as needed (8am-9am; 12pm-1pm)
6. Back up office manager on a daily basis
7. Set-up and coordination of meetings/events in studio including conference room booking and confirmation
8. Coding invoices
9. Follow-up on unpaid invoices and maintain invoice tracking document
10. Prepare vendor share and W-9 forms for all new vendors working in the Design Studio
11. Submit request forms for all new Design Studio associates and all associate moves within the studio
12. Other assistance as needed by office manager and leadership
13. File as necessary
14. Order office supplies as needed





• Strong communication skills(both written and verbal)
• Ability to work in a fast paced environment
• Ability to multi-task, prioritize and manage time
• Strong organizational skills.
• High proficiency in Computer skills (Outlook, Word, Excel and Power point)
• Sense of urgency.
• Exhibits a consistently positive attitude.
Experience supporting multiple leaders preferred


An equal opportunity employer, Express, LLC does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, national origin, citizenship, age, disability, sexual orientation or marital status. Express, LLC only hires individuals authorized for employment in the United States.
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