Administrative Assistant - Operations

ADMINSTRATIVE ASSISTANT     OBJECTIVE OF POSITION The  Administrative Assistant is primarily responsible for providing full administrative support for the Operations Department as well as supporting other management as directed.     ACCOUNTABILITIES: • Represent the company and supervisor internally and externally in a positive and   professional manner. • Maintain electronic calendar and contacts. • Organize and coordinate travel arrangements, relay relevant documents and finalize    expense reports. •   Perform special projects of a moderate to complex nature as directed. •   Prepare financial analysis using Excel. •   Prepare PowerPoint presentations for corporate meetings. •   Manage filing system (paper and electronic). • Organizes and coordinates meetings. •   Handle inbound and outbound telephone communication. •   Prepare written communications, including memos, letters, distribution mailings and other    materials from oral instructions or written notes. •   Maintain and develop databases as needed. •   Assists with copying and dissemination of various materials.      

QUALIFICATIONS: •   At least 5 years of executive administrative experience. •   Self-starter with high energy and initiative to take projects through to completion. •   Demonstrated ability to work in an accurate and organized manner, with strong attention    to detail. •   Strong ability to multi-task and work in deadline-driven environment. •   Enjoys working in a team environment. •   Strong proficiency in Microsoft Office, Excel and PowerPoint are essential. •   Knowledge of business office operations, filing and administrative clerical operations. • Demonstrated initiative to identify areas for improvement and take the lead to   implement changes with an innovative approach. •   Ability to communicate effectively both orally and in writing with high level executives. •   Good sense of humor and positive outlook.