Assistant Production Coordinator - Anthropologie Home (2723)

Our goal at Urban Outfitters is to be the brand of choice for well-educated, urban-minded young adults. We accomplish our objective by creating a differential shopping experience, which creates an emotional bond with the 18 to 30 year old target customer that we serve. Our stores offer a unique and eclectic mix of fashion merchandise in a lifestyle sensitive store environment. Products range from women's & men's apparel, accessories and footwear to items for the apartment, as well as gifts and novelties. Urban Outfitters operates stores in North America, and Europe as well as the Urban Direct web site and catalog.

Assistant Production Coordinator


Department: Anthropologie Home Production

Reports To: Senior Sourcing/Production Coordinator


Job Role:Act effectively as a link between the design and buying team.
Support the aesthetics and quality of the Anthropologie Home product by maintaining quality production and ensuring on-time delivery.
Successfully establish and maintain agent/vendor relationships.
Understand the Home Time & Action calendar and maintain meeting dates in order to meet department objectives.
Communicate with Traffic Department to ensure effective movement of goods and on-time delivery as well as ensuring customs compliance is met.



Daily responsibilities:Shipping updates– maintain ship logs and keep sourcing/production coordinator updated on relevant shipping issues
WIP Report review – review the weekly WIP reports sent from overseas agents to ensure all orders are on time and new orders are added to the report each week.
TOP Tracking – ensure TOP’s are being sent on a timely basis allowing time for comments to be made and deliveries are not jeopardized due to late submission of samples.
Purchase Orders – ensure PO’s are issued in a timely manner and follow up on any necessary revisions. Follow up with vendors to ensure receipt of newly issued PO’s.
Price Tickets/Checknet – follow up on any ticket issues (orders, shipping, changes, payments) with agents, Checknet or DC
Product Information sheets – monitor flow of product info sheets, ensuring timely completion and submission.
Sample orders – order and track shipment of requested photo/press samples ordered upon product approval
Filing – maintain filing system for PO’s, design linesheets, amendments
Packages – open packages related to your product category. Set up any special Fed Ex packages to go overseas as needed.
Meeting preparation – help prepare samples for meetings, pull approved samples to review against TOPs. Make copies of cost sheets for finalization
Meeting attendance – required to attend seasonal finalization meetings; weekly design flows. Other meetings as required by supervisor.



Textiles only:Wash care/Test Results – monitor receipt of all test results from vendors. Print and review results w/ production coordinators for approval of wash care. Maintain results in seasonal binder.






Monthly/Seasonal Responsibilities:
Customs Spreadsheet set up – monthly set up of the customs spreadsheet for each product classification
Finalization preparation – help prepare cost sheets, make copies, etc in advance of seasonal finalization meetings. Attend all finalization meetings.



As needed:
Travel arrangements – work with Design Administrative Assistant to make all travel arrangements for production team members.
New vendor set up – process necessary paperwork to set up new factories in our system.
Chargebacks – process all chargebacks from the DC related to shipping infractions or chargebacks initiated by production as necessary.
Accounting – submit correct paperwork (approved by manager) to accounting for wire transfers or check payments. Follow up to be sure payment is made in a timely manner.
Office Supplies – order office supplies from Staples as needed by the dept.
Copying/Scanning – copying/scanning PO’s or other documents as needed for daily responsibilities or as requested by Senior Coordinators.

Special projects as needed

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