Executive Administrative Assistant / Human Resources

Express is the preferred young, sexy, and sophisticated designer brand for work and casual wear among fashion-forward young women and men. We have more than 20,000 associates, operate more than 620 retail outlets in the United States and generate $1.8 billion in sales annually. As a privately-held, freestanding business with offices in Columbus, Ohio and New York City, Express is one of the ten largest specialty retail brands in the country.

The Human Resources Executive Administrative Assistant is responsible for providing advanced administrative support to the SVP of HR. Manages the calendar and complex travel arrangements. Handles the management of communication to executives and vendors including taking and making phone calls, arranging meetings, reviewing and prioritizing mail, creating letters, and welcoming visitors. Uses technical and business vocabulary and has detailed knowledge of business operations. Manages special projects that may include creating presentations, charts and spreadsheets for meetings. Main responsibilities include:

• Scan, respond to, and archive executive e-mail
• Answer phones in a timely, professional manner; communicates on behalf of SVP
• Manage executive calendar, schedule recurring and adhoc meetings
• Organize HR events and monthly meetings; coordinate HR awards
• Produce copies for meetings or as needed
• Prepare PowerPoint presentations and Excel charts/worksheets for meetings
• Maintain files and report notebooks
• Make travel arrangements for executives; prepare and reconcile expense reports
• Special projects as assigned

The successful candidate must possess the ability to:

• Prioritize incoming information and/or appointments
• Route correspondence as appropriate
• Manage complex business calendar and communicate changes to those affected in a timely manner
• Stay current on executive’s priorities on a daily basis
• Arrange travel
• Complete / reconcile invoices and expense reports
• Greet visitors
• Maintain office supply inventory
• Prepare / track various reports


Qualifications:

• Bachelor's degree or equivalent experience
• Five to Seven years experience as an Administrative Assistant in a fast paced, dynamic culture, required
• Advanced PC skills (proficient using Microsoft Windows, Word, Excel, Outlook, PowerPoint and the Internet)
• Strong verbal and written communication skills
• Attention to detail, follow-up and excellent organization skills
• Ability to communicate and interact with internal and external clients in a positive and constructive manner
• Ability to maintain confidentiality
• Ability to handle multiple tasks simultaneously
• Strong sense of urgency, adaptability, flexibility and resourcefulness
• Ability to exercise independent judgment


An equal opportunity employer, Express, LLC does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, national origin, citizenship, age, disability, sexual orientation or marital status. Express, LLC only hires individuals authorized for employment in the United States.
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