Executive Assistant I

The primary purpose of this position is to provide administrative support to the Vice President, Pharmacy Purchasing and other executives within the Pharmacy Purchasing division, including other division members if applicable. Frequent independent judgments are essential. The incumbent is also required to perform all tasks in a safe manner consistent with corporate policies and state and federal laws.   Answer telephone and screen incoming department calls. Handle customer questions and complaints as needed. Maintain executive or director's schedule; arrange meetings and set up conference calls. Make travel arrangements, including transportation, lodging, and expense monies and create travel expense reports. Coordinate various projects and keep executive, senior director, and senior manager abreast of status. Produce, update, summarize and circulate routine and budgetary reports as needed. Compose letters, memos, bulletins, and electronic messages to be sent out on a regular basis. Create PowerPoint presentations and other materials or handouts. Open, sort, prioritize, and slot mail. Maintain filing system and order office supplies for pharmacy purchasing department. Provide assistance or guidance to other administrative support staff regarding project assignments or workflow, if applicable. Committed to providing customer service that makes both internal and external customers feel welcome, important, and appreciated. Ability to preserve confidentiality of information. Ability and willingness to move with purpose and a strong sense of urgency. Ability to work weekends or extended days on an occasional basis. Accuracy and attention to detail. Ability to organize and prioritize a variety of tasks/projects. Ability to work within strict time frames and resolute deadlines. Familiarity with industry/technical terms and processes. Ten-key punch speed of 4,000 SPH. Typing speed of 60 WPM. Proficiency with the Microsoft® Office Suite (Word, Excel, PowerPoint, and Access). High school diploma or general education degree (GED), plus two (2) years' experience in an administrative position; or equivalent combination of education and experience. If interested, please apply online at http://track.jobviper.com/ViewJob.asp?id=504464-3-703