SENIOR BUYER - Measure H

WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT

CLASSIFIED EMPLOYMENT OPPORTUNITY




SENIOR BUYER - Measure H

General Services

Categorically Funded*




Job Number: 0708C024

Please put this number on the application.




APPLICATION DEADLINE: Tuesday, May 27, 2008, 5:00 P.M.




Under the direction of the Director, General Services or assigned designee at the West Valley-Mission Community College District, purchase materials, supplies, equipment and services in accordance with applicable laws, regulations and District policies; analyze product sources, quality, price and availability to determine the best value.




* Continuation of employment is contingent upon funding.




ASSIGNMENT

100% of full time, 37.5 hours per week, 12 months per year; schedule may change to occasionally include some evening or weekend hours, as needed. Work Location: West Valley-Mission Community College District.




SALARY AND BENEFITS

- $4,044 - $4,414 entry-level salary / $4,044 - $5,313 maximum earnable excluding longevity and educational growth

- Employer-paid medical, dental, vision for employee and dependents including children, spouse, or domestic partner (benefit costs prorated for employees working less than 100% of full-time)

- Employer-paid long-term disability for employee

- Voluntary life insurance

- State and Federal holidays plus 1 floating holiday annually; paid non-workdays between Christmas and New Year

- 12 days sick leave accrued annually (prorated for employees working less than 100% and 12 months)

- 10 to 22 days vacation annually (prorated for employees working less than 100% and 12 months)

- Educational growth incentive program from $35 to $175 monthly

- $1,000 longevity award annually after 20 years of service

- CalPERS retirement

- Union-affiliated position with required dues




MINIMUM QUALIFICATIONS 

Any combination equivalent to: 

- Two years of college-level course work in business administration or related field AND 

- Three years of increasingly responsible experience in purchasing goods and services for a large public sector organization.

- Candidates with foreign degrees must provide official certification of equivalency to U.S. degrees by a certified U.S. credential review service.  Simple translation of the language on foreign diplomas, transcripts, coursework, or similar documentation will NOT suffice; thus, will cause the application packet to be judged as incomplete.

- Demonstrated ability to work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.




KNOWLEDGE AND ABILITIES

Knowledge of:

- Public sector purchasing practices.

- Applicable sections of the Education Code, Public Contracts Code, and other laws and regulations.

- Negotiation skills and contract language.

- Modern office practices and procedures.

- Operation of office equipment including microcomputer and various software programs.

- Oral and written communication skills.

Ability to:

- Research sources of materials, supplies, equipment and services for a large public agency.

- Analyze data related to the price, terms, availability and delivery of goods and services.

- Obtain bids and quotes and make recommendations concerning District purchases.

- Communicate effectively both orally and in writing.

- Apply, explain and interpret technical purchasing policies and regulations.

- Prepare bid specifications and other formal bid documents.

- Operate a microcomputer and other office equipment.

- Expedite and resolve purchasing problems.

- Meet schedules and timelines.

- Plan and organize time and work effectively.

- Work independently with minimum supervision.

- Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.




EXAMPLES OF DUTIES AND RESPONSIBILITIES

(Any one position may not include all of the duties listed, nor do the listed examples include all tasks, which may be found in positions of the class).  To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily.  Reasonable accommodations may be made.

- Research and investigate sources of supplies, materials, equipment and services; interview vendors and communicate in writing and on the telephone to obtain information regarding the price, availability, terms and delivery of goods and services.

- Provide technical assistance to District personnel and make recommendations regarding purchases; interpret and explain purchasing policies and procedures, applicable laws and regulations; conduct workshops concerning the purchasing function for faculty and staff.

- Prepare written quotations for major purchases; develop specifications and other documents required for the formal bidding process; write agenda items making recommendations to the Board of Trustees.

- Negotiate maintenance contracts for equipment; solicit quotes and bids; prepare bid package and conduct bid openings.

- Resolve warehouse receiving problems and discrepancies including shortages, overages, damaged goods and freight claims; confer with vendors regarding change orders, price increases and outstanding orders; arrange for return of defective merchandise.

- Receive and review requisitions for accuracy and completeness; prepare for data entry; check accounts, track purchase orders and resolve purchasing problems and issues.

- Prepare and maintain records and reports related to bid summaries, stores catalog, vendor usage and surplus equipment.

- Operate a microcomputer, printer, calculator, copier and other office machines; utilize a variety of software programs including word processing and spreadsheet applications.

- Perform related duties as assigned.




OTHER DUTIES

- Organize and track the District's surplus furniture and equipment; negotiate and coordinate periodic auction of surplus items.




To receive a detailed job description that includes working conditions and physical demands, please contact the District Human Resources Department at (408) 741-2415.




APPLICATION DOCUMENTATION

Documents to be considered for this position must be received at the following location on the date and time noted above:  




District Human Resources Department

West Valley-Mission Community College District

14000 Fruitvale Avenue, Saratoga, CA 95070-5698

(West Valley College Campus – Administration Building 

by Lot 4).




REQUIRED DOCUMENTS

To insure fairness and consistency to all candidates, do not submit materials other than those identified below.  Submit all application materials in the following order:

- A completed West Valley-Mission Community College District Classified Employment Application (see attached). 

- A current, typed, detailed resume. 

- A completed supplemental questionnaire (see attached).

- Legible copies of ALL college transcripts to verify all degrees earned and coursework taken. Certified copies of transcripts will be required at time of hire. Copies of diplomas, grade reports, graduation petitions, transcript evaluation requests, or similar documents WILL NOT BE ACCEPTED IN LIEU OF TRANSCRIPTS.

- If applicable, U.S. Equivalency Certification for foreign degrees.

- A completed Personal Data Report form (see attached).




NOTE: All required documents must be submitted with your application packet; otherwise, your application will be considered incomplete and will not receive further consideration.




OPTIONAL DOCUMENTS

- Copies of licenses and certificates you possess as related to this position.

- Voluntary identification form (for statistical purposes only and will be kept confidentially in the Human Resources Department).




APPLICATION INFORMATION

- Submission of complete application documents to Human Resources by the deadline is the applicant’s responsibility. Postmarks will not be accepted. 

- Incomplete or late documents will not receive committee consideration. 

- Application documents will not be sent to applicants or received by Human Resources via email or fax. 

- All materials in your file become District property, will not be returned, and will be considered for this vacancy only. 

- Current employees must provide documentation and materials in the same manner and degree of detail as any other applicant.

- If transcripts are required, include copies of ALL college transcripts with application packet to verify all degrees earned and college coursework taken. Please note: Certified copies will be required at time of hire.

- Copies of diplomas, grade reports, graduation petitions, transcript evaluation requests, or similar documents WILL NOT BE ACCEPTED IN LIEU OF TRANSCRIPTS.

- Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.

- Un-requested documents, such as cover letters, letters of recommendation, and any other documents that are not specifically asked for under Required Documents, will be removed from the application packet.  

- DO NOT STAPLE DOCUMENTS TOGETHER.  USE A PAPERCLIP OR OTHER MEANS   OF BINDING.

- Include the job number on the application.

- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- West Valley-Mission Community College District will not sponsor any visa applications.




SELECTION PROCESS

- The committee will review, evaluate, and consider applications and supporting materials received by the deadline.  

- Meeting the minimum qualifications does not assure the candidate an interview.  It is, therefore, important that the application be thorough and detailed.

- Reference checks for the finalists will be conducted.

- The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.










INFORMATION AND APPLICATION MATERIALS MAY BE OBTAINED FROM:




HUMAN RESOURCES

West Valley–Mission Community College District

14000 Fruitvale Avenue

Saratoga, CA 95070–5698

http://www.wvmccd.cc.ca.us/hr/




Applicants who, due to a disability, require accommodations to complete the application, testing, or interview process, please contact Human Resources at (408) 741-2415 to arrange for assistance.







WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER.










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