Administrative Assistant

Administrative Assistant / Bedford, TX 76021

This is a 3-6 month, contract-to-hire position.
Pay Rate:  $12-14 / hour

Job Description:

Provide administrative support to the Engineering department, including the VP.  Prepare packets using reproduction equipment, prepare reports and presentations, coordinate meetings, manage calendars, answer a 3-line phone system and perform other administrative duties as needed. This position requires a detail-oriented individual who will represent the organization at and to all levels – internal and external in a positive, courteous and professional manner.  The person in this role must be able to multi-task, be flexible and exhibit accuracy while working with details.Schedule meetings and manage/maintain executives’ calendars. Make business travel arrangements (air, hotel, ground).  Verify all arrangements, ensuring “start to finish” coordination and coverage. Provide internal and external meeting coordination (includes coordinating participant communications and availability, as well as location and catering arrangements). Arrange and coordinate conference calls. Prepare and submit expense reports.  Resolve all T&E discrepancies. Create & maintain contact database for executives’ contacts. Prepare documents, reports and PowerPoint presentations for Engineering group. This will be one of the primary responsibilities of this position and will include producing high quality, error-free slides; accountability for overall quality control of entire presentation (proof slides and ensure consistency in layout and design, understand and translate data into most concise format for slides, organize and distribute presentation materials). Responsibility for department files, including file organization and maintenance, manipulating data into concise formats for spreadsheet, and assisting strategy team with data collection, research, and analysis where appropriate.Prepare documents and reports utilizing office reproduction equipment.  This is another primary responsibility.

 Minimum of 2-3 years experience as an Administrative or Executive Assistant.  Computer software training or business classes a plus.Strong MS Office  skills, proficiency in using Microsoft Word and Excel, and PowerPoint; proficiency with e-mail (MS Outlook experience is a plus). Ability to meet deadlines, exercise good judgment, prioritize assignments, and juggle multiple tasks simultaneously. Attention to detail and excellent proofreading skills, especially under time constraints